Reception & Office Operations Coordinator

Intelica; St. Louis (MO); On-site; USD 20,664 - 24,796; Full time

Job summary

Intelica in St. Louis, MO is seeking a reliable receptionist to manage the front desk, answer phones, greet visitors, and support the HR team with operational projects and culture initiatives.

You will handle mail, order supplies, coordinate with facilities, and assist colleagues with general administrative tasks, maintaining a professional, organized and energetic presence throughout the workday. This full-time role requires punctuality, strong communication, and a willingness to handle

Qualifications

• 2-5 years of receptionist or administrative support experience.
• Highly organized and detail oriented.
• Strong communication and time management skills.
• Professional demeanor in a business environment.

Responsibilities

• Maintain a professional and safe working environment by keeping the office clean and organized
• Answer phones and greet visitors
• Ensure conference rooms, supply cabinets, kitchen and other common areas are clean, fully stocked and well-organized
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Review and order office supplies and technology
• Maintain accurate and current tracking of office supply purchases, adhering to budget
• Coordinate with various property management contacts to ensure proper facility maintenance
• Assist team members with general office administration, including mail and shipping

Skills

Receptionist experience

Organizational skills

Communication skills

Microsoft Office

Customer service

Time management

Problem solving

Microsoft Word

Microsoft Excel

PowerPoint

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Intelica in St. Louis, MO is seeking a reliable receptionist to manage the front desk, answer phones, greet visitors, and support the HR team with operational projects and culture initiatives.

You will handle mail, order supplies, coordinate with facilities, and assist colleagues with general administrative tasks, maintaining a professional, organized and energetic presence throughout the workday. This full-time role requires punctuality, strong communication, and a willingness to handle