Administrative Assistant & Office Coordinator

Mxholdings; St. Louis (MO); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with matching

Paid vacation and holidays

Bonus opportunities

Job summary

MX Holdings in St. Louis, MO, is seeking an Administrative Assistant to join our office. This role greets visitors, supports the Executive Administrative Assistant, and helps with onboarding and internal communications.

The ideal candidate is organized, personable, and enjoys coordinating events and assisting across departments. A strong MS Office skill set and confidentiality are essential.

Qualifications

• High School Diploma or equivalent is required.
• Associate’s or Bachelor’s degree preferred.
• One to two years of administrative support experience preferred.
• Experience as receptionist or administrative role preferred.
• Strong MS Office skills and professional demeanor.

Responsibilities

• Maintain reception and lobby to create a positive first impression.
• Greet visitors and escort them to the appropriate parties or rooms.
• Answer phone calls and direct to the right personnel.
• Plan and schedule meetings, manage calendars, and travel coordination.
• Provide admin support including filing, scanning, and copying.
• Order office supplies and manage inventory.
• Coordinate catering and meal orders for meetings and events.
• Maintain tidy conference rooms and ensure availability of supplies.
• Handle confidential information with discretion and integrity.
• Support projects and collaborate with EA and HR on initiatives.

Skills

Organizational skills

Verbal and written communication

Editing and proofreading

Confidentiality

Multitasking

Calendar management

Travel coordination

Teamwork

Initiative

Education

High School Diploma or equivalent

Associate’s or Bachelor's degree preferred

Tools

Microsoft Office

Job description

MX Holdings in St. Louis, MO, is seeking an Administrative Assistant to join our office. This role greets visitors, supports the Executive Administrative Assistant, and helps with onboarding and internal communications.

The ideal candidate is organized, personable, and enjoys coordinating events and assisting across departments. A strong MS Office skill set and confidentiality are essential.