Reception & Office Assistant - Intern

Zimmermann; New York (NY); On-site; USD 21,000 - 29,000; Full time

Job summary

Zimmermann in New York is seeking an enthusiastic Intern to join the Head Office team. You will provide support across reception, office coordination, and day-to-day administration, acting as the first point of contact for visitors and partners.

This role offers hands-on experience in a fast-paced fashion business and exposure to multiple departments, helping you develop corporate office skills while supporting the smooth operation of the head office.

Qualifications

• Currently studying or recently completed studies in Business, Fashion, Administration, Hospitality, or a related field.
• Excellent communication and interpersonal skills, with a warm and professional approach.
• Strong organisational skills and the ability to manage multiple tasks in a fast-paced environment.
• A proactive attitude with a willingness to learn and support wherever needed.
• Strong attention to detail and the ability to maintain a high level of accuracy.
• Professional presentation and confidence interacting with people at all levels.
• Ability to work independently while also being a collaborative team member.
• Comfortable using Microsoft Office and other digital workplace systems.
• An interest in fashion and the luxury retail industry is highly regarded.

Responsibilities

• Front of House & Reception: Manage the front desk and act as the first point of contact for all visitors, clients, and team members.
• Front of House & Reception: Welcome guests with a professional and friendly approach, ensuring a positive first impression of the business.
• Front of House & Reception: Answer and direct incoming calls and enquiries where required.
• Front of House & Reception: Manage meeting room bookings and assist with maintaining a professional and organised reception area.
• Front of House & Reception: Support visitor arrivals, including coordinating access and notifying relevant team members.
• Office Coordination & Administration: Support the smooth day-to-day running of the Head Office environment.
• Office Coordination & Administration: Maintain the office kitchen and shared spaces, ensuring they are clean, organised, and well stocked.
• Office Coordination & Administration: Coordinate office supplies, refreshments, and general workplace requirements.
• Office Coordination & Administration: Act as the first point of contact for couriers, deliveries, and collections, ensuring items are received and distributed appropriately.
• Office Coordination & Administration: Assist with incoming and outgoing mail and packages.
• Team & Department Support: Provide administrative support and assistance to teams across the business as required.
• Team & Department Support: Assist with ad hoc tasks and projects across departments including HR, Finance, Operations, Marketing, Design, and other corporate functions.
• Team & Department Support: Support office events, meetings, and team initiatives.
• Team & Department Support: Complete general administrative tasks to support the wider Head Office team.

Skills

Business

Fashion

Administration

Hospitality

Communication

Organisational skills

Microsoft Office

Teamwork

Independent work

Attention to detail

Professional presentation

Education

Business studies

Fashion studies

Administration studies

Hospitality studies

Tools

Microsoft Office

Job description

Position Summary

We are seeking a proactive and enthusiastic Intern to join our Head Office team and provide support across reception, office coordination, and day-to-day administration. This role will be the first point of contact for visitors and external partners, helping to create a welcoming and professional environment while ensuring the office operates smoothly.

Position Summary

We are seeking a proactive and enthusiastic Intern to join our Head Office team and provide support across reception, office coordination, and day-to-day administration. This role will be the first point of contact for visitors and external partners, helping to create a welcoming and professional environment while ensuring the office operates smoothly.
This is a fantastic opportunity for someone looking to gain experience within a fast-paced fashion business, develop corporate office skills, and gain exposure to a range of departments and functions.
This role is up to 20hrs per week.

Required Skills & Experience

• Currently studying or recently completed studies in Business, Fashion, Administration, Hospitality, or a related field (preferred but not essential).
• Excellent communication and interpersonal skills, with a warm and professional approach.
• Strong organisational skills and the ability to manage multiple tasks in a fast-paced environment.
• A proactive attitude with a willingness to learn and support wherever needed.
• Strong attention to detail and the ability to maintain a high level of accuracy.
• Professional presentation and confidence interacting with people at all levels.
• Ability to work independently while also being a collaborative team member.
• Comfortable using Microsoft Office and other digital workplace systems.
• An interest in fashion and the luxury retail industry is highly regarded.

Key Responsibilities

Front of House & Reception

• Manage the front desk and act as the first point of contact for all visitors, clients, and team members.
• Welcome guests with a professional and friendly approach, ensuring a positive first impression of the business.
• Answer and direct incoming calls and enquiries where required.
• Manage meeting room bookings and assist with maintaining a professional and organised reception area.
• Support visitor arrivals, including coordinating access and notifying relevant team members.

Office Coordination & Administration

• Support the smooth day-to-day running of the Head Office environment.
• Maintain the office kitchen and shared spaces, ensuring they are clean, organised, and well stocked.
• Coordinate office supplies, refreshments, and general workplace requirements.
• Act as the first point of contact for couriers, deliveries, and collections, ensuring items are received and distributed appropriately.
• Assist with incoming and outgoing mail and packages.

Team & Department Support

• Provide administrative support and assistance to teams across the business as required.
• Assist with ad hoc tasks and projects across departments including HR, Finance, Operations, Marketing, Design, and other corporate functions.
• Support office events, meetings, and team initiatives.
• Complete general administrative tasks to support the wider Head Office team.

What You’ll Gain

• Hands-on experience within a global fashion head office environment.
• Exposure to multiple business functions and corporate operations.
• Opportunity to build professional skills across administration, communication, and workplace coordination.
• Insight into the operations of a leading fashion brand.

Salary

18 - 18 USD (hourly)