Reception

Entrust Corporation; Shakopee (MN); On-site; USD 25,595 - 37,553; Full time

Benefits offered by this job

Health, vision, dental plans

401(k) matching

Life and disability insurance

Mental health resources

Paid holidays (12)

Education reimbursement

Job summary

Entrust Corporation is seeking a front-desk coordinator to provide welcoming, professional reception for the GHQ office and to support executive leadership with administrative tasks. You will manage in‑person and digital access, coordinate conference room scheduling, and act as a reliable contact for colleagues across the site.

The role requires strong customer service, excellent communication, and proficiency with Microsoft Office tools.

Qualifications

• Strong customer service skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft applications such as Word, Excel, and PowerPoint.
• Must be able to lawfully work within the U.S.

Responsibilities

• Greet customers, visitors and colleagues.
• Provide a consistent point of contact for all GHQ office colleagues.
• Actively manage physical access credentials and office security for GHQ and assist with other global sites.
• Work collaboratively with various business groups to develop and maintain effective office management procedures.
• Actively manage conference rooms and provide assistance as required.
• Assist with Concur travel program.
• Provide ongoing support to internal business groups as required.

Skills

Customer service

Communication

Multi-tasking

Tools

Microsoft Office

SharePoint

Job description

This role is responsible for providing front‑desk support for the GHQ office and for providing administrative support to the broader leadership team at the site.

Responsibilities

• Greet customers, visitors and colleagues.
• Provide a consistent point of contact for all GHQ office colleagues.
• Actively manage physical access credentials and office security for GHQ and assist with other global sites.
• Work collaboratively with various business groups to develop and maintain effective office management procedures.
• Actively manage conference rooms and provide assistance as required.
• Assist with Concur travel program.
• Provide ongoing support to internal business groups as required.

Basic Qualifications

• Strong customer service skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft applications such as Word, Excel, and PowerPoint.
• Must be able to lawfully work within the U.S.

Preferred Qualifications

• Experience using Microsoft Office Suite and SharePoint.
• Ability to lift and move up to 25 pounds (e.g., case of paper, packages).
• Ability to handle multiple projects and meet stated deadlines.
• Strong interpersonal skills with the ability to work with a variety of individuals, both internal and external.
• Self‑starter, capable of motivating oneself and team members.

Compensation Range

The anticipated starting base pay for this position is: $18.58–$27.26 per hour (in the primary posting location). Actual compensation will be determined based on geographic location, education, skills and experience. This position is also eligible for the company’s discretionary annual incentive plan.

Benefits

We offer comprehensive health and well‑being programs which include medical, vision, dental, a generous 401(k) matching contribution, life and disability insurance, mental health coaching, virtual fitness programs, paid personal time off plus 12 paid holidays, parental leave and education reimbursement.

EEO Statement

For U.S. roles: Entrust is an EEO/AA/Disabled/Veterans Employer.

For Canadian roles: Entrust values diversity and inclusion and is committed to building a diverse workforce with wide perspectives and innovative ideas. We welcome applications from qualified individuals of all backgrounds and strive to provide an accessible experience for candidates of all abilities. If an accommodation is required, contact [e-mail].