Receiving/Shipping Coordinator

Matrix Packaging Machinery LLC; Town of Grafton (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/dental programs

Life insurance

Generous paid time off

Retirement savings with company match

Job summary

Matrix Packaging Machinery LLC, a ProMach division, seeks a skilled Receiving/Shipping Coordinator to manage the flow of shipments, ensure accurate records, and support inventory control within a safe, efficient environment. You will handle ERP-based picking, packing, receiving, and documentation while collaborating with cross-functional teams to meet shipping goals.

The role emphasizes safety, accuracy, and a proactive mindset.

Qualifications

• High school diploma or GED required.
• Experience with shipping, receiving, and inventory.
• Familiarity with ERP systems (Syteline preferred).
• Forklift certification preferred.
• Strong written and verbal communication.

Responsibilities

• Process, expedite, and document incoming and outgoing shipments.
• Pick and issue parts in the ERP system.
• Prepare items for shipment and record shipping data.
• Maintain accurate inventory and assist cycle counts.
• Operate forklift and related equipment.
• Ensure safety and cleanliness in workshop.
• Collaborate with other departments.

Skills

Detail orientation

Communication

Problem solving

Organization

Education

High school diploma or GED

Tools

Syteline ERP

MS Office

Excel

Forklift

Job description

Join ProMach and shine. Whether you're creative, strategic, persuasive, or mechanically inclined, there’s a place for you here. Be a problem-solver, a closer, a futurist - whatever drives you. At ProMach, you'll be challenged and rewarded as you help improve packaging performance and shape the future of automation. And we’ll be proud to have you on the journey. Do we have your attention? Keep reading. Matrix Packaging Machinery, a proud division of ProMach, is seeking a talented Receiving/Shipping Coordinator. You’ll process, expedite, and document the flow of incoming and outgoing shipments in a professional process which is efficient, accurate, and in compliance with all safety processes and hazardous material requirements. You’ll contribute to the success of the business with the aid of your quality and safety driven mindset. Does this work interest you?

Responsibilities

• You’ll process, expedite, and document the flow of incoming and outgoing shipments in a professional process which is efficient, accurate, and in compliance with all safety processes and hazardous material requirements.
• You’ll contribute to the success of the business with the aid of your quality and safety driven mindset.
• Pick and issue parts in the ERP system.
• Prepare items for shipment, receive, and unpack materials and supplies.
• Accurately record shipping and receiving information.
• Ship product utilizing FedEx Ship Manager, UPS Worldship and on-line freight Bills of Lading.
• Report damages and discrepancies for accounting, reimbursement, and record-keeping purposes.
• Provide inventory management support: part numbers, balances, reports & physical inventory, cycle counts.
• Route items to individuals/departments as appropriate.
• Maintain inventory of shipping materials and supplies.
• Operate appropriate machinery which may include tier lift truck, hand truck, forklift, etc., to move, convey, hoist shipments to and from shipping and receiving platforms.
• Champion a safe work environment and demonstrate a quality mindset.
• Help maintain organization and cleanliness of the workshop.
• Collaborate with other departments and perform other responsibilities as assigned.

Qualifications

• High school diploma or general education degree.
• Ability to effectively use ERP system (Syteline experience preferred).
• Previous experience with shipping, receiving, purchasing, inventory.
• Ability to read, write and comprehend instructions, correspondence, and other information.
• Mathematical skills; ability to use calculator.
• Experience with MS Office, Excel.
• Forklift certification (may be company-provided).
• Ability to stand regularly and frequently lift or move up to 50 pounds.
• Excellent communication skills with internal and external customers.
• Detail orientation and value for accuracy.
• Problem solving skills to assist associates in meeting their shipping goals.
• Organization skills and ability to juggle multiple priorities.
• Participate as positive, contributing member of team.

What’s in it for you?

There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck.

• Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match.
• And because we understand the importance of feeling protected, there is no waiting period for benefits – you are eligible on your first day of employment!

Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges.

Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast‑paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day.

ProMach is an Equal Opportunity Employer.

Pro Mach uses E-Verify to verify employment eligibility of all new hires to work in the United States.

Pro Mach is a drug‑free workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

#MATRIX #INMAT #ZRMAT

ProMach may not be a brand you see on store or pharmacy shelves, but we are integral to your daily life, powering the processing and packaging machines behind consumer goods, food and nutrition, health, and everyday products. At ProMach, we are committed to responsibility, honesty, safety, and helping you grow. We seek individuals eager to shine—whether creative, strategic, technical, or persuasive—offering opportunities to shape your career in exciting directions. You’ll be challenged and rewarded, making an impact on our customers' performance while helping to build the future of packaging innovation. Our mission - to help customers protect their reputations and grow consumer trust - along with the core values, drives us to perform with passion, accountability, and proactive problem-solving. We emphasize collaboration and innovation, where every employee and voice matters, ensuring consistency and excellence in everything we do. When you join our team, you're not just taking a job; you're becoming part of something that lasts.