Parts & Inventory Coordinator

Pro Mach, Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical and dental benefits

401(k) plan with company match

Paid time off

Job summary

ProMach Cincinnati is seeking a Parts & Inventory Coordinator to manage daily receiving, inventory control, order fulfillment, and shipping for spare parts. This role interacts with the division’s Customer Service team and external suppliers to ensure accurate inventory and timely orders across the U.S.

and Canada. The ideal candidate has 2–3 years in warehouse or logistics, proficiency with MRP/ERP systems, and able to lift up to 50 lbs.

Qualifications

• 2-3 years of experience in warehouse, inventory control, shipping/receiving, spare parts, or logistics operations preferred.
• Working knowledge of MRP/ERP systems; computer skills including Microsoft Outlook, Excel, and general data entry accuracy.
• Forklift license/certification preferred or willingness to obtain upon hire.
• Ability to lift up to 50 lbs.; ability to stand, walk, bend, and perform warehouse activities for extended periods.

Responsibilities

• Maintain accurate inventory levels for all divisional spare parts stocked at the Cincinnati facility.
• Perform cycle counts and physical inventory audits to support inventory accuracy.
• Monitor inventory levels and identify items requiring replenishment or review.
• Investigate and resolve inventory discrepancies in coordination with internal teams.
• Ensure proper organization, labeling, and storage of all divisional items.
• Receive incoming shipments from company’s primary facility and other suppliers as required.
• Inspect received materials for quantity, condition, and documentation accuracy.
• Record receiving and inventory transactions in the MRP/ERP system.
• Coordinate the processing, labeling, and storage of incoming inventory.
• Communicate receiving discrepancies to the appropriate internal teams or suppliers.
• Process and fulfill parts orders generated by the division’s Customer Service team.
• Pick, pack, and prepare orders for shipment to customers across the United States and Canada.
• Coordinate shipments with parcel, freight, and logistics providers.
• Prepare shipping documentation, customs paperwork, and export documentation as required.
• Ensure orders are shipped accurately, professionally packaged, and on time.
• Maintain a clean, organized, and safe warehouse environment.
• Operate material handling equipment in accordance with company safety standards.
• Support continuous improvement efforts related to warehouse layout, inventory control, and order fulfillment processes.
• Collaborate with Customer Service, Supply Chain, Operations, and Finance teams to resolve inventory and order-related issues.

Skills

Inventory control

Attention to detail

Communication

Tools

MRP/ERP systems

Microsoft Outlook

Microsoft Excel

Data entry

Forklift license/certification

Job description

Join ProMach and shine. Whether you're creative, strategic, persuasive, or mechanically inclined, there’s a place for you here. Be a problem-solver, a closer, a futurist - whatever drives you. At ProMach, you'll be challenged and rewarded as you help improve packaging performance and shape the future of automation. And we’ll be proud to have you on the journey. Do we have your attention? Keep reading. The Parts & Inventory Coordinator is responsible for managing the day-to-day receiving, inventory control, order fulfillment, and shipping operations for all the division’s spare parts housed at the P.E. Labellers USA facility. This position serves as the primary point of contact for the physical movement, storage, and distribution of inventory throughout the United States and Canada. The role works closely with the division’s main location, the division’s Customer Service team, and the P.E. Labellers USA operations team to ensure timely receipt of inventory, accurate order fulfillment, inventory accuracy, and strong customer support. In addition, this position serves as a backup resource for P.E. Labellers USA shipping, receiving, and warehouse functions.

Responsibilities

• Maintain accurate inventory levels for all divisional spare parts stocked at the Cincinnati facility.
• Perform cycle counts and physical inventory audits to support inventory accuracy.
• Monitor inventory levels and identify items requiring replenishment or review.
• Investigate and resolve inventory discrepancies in coordination with internal teams.
• Ensure proper organization, labeling, and storage of all divisional
• Receive incoming shipments from company’s primary facility and other suppliers as required.
• Inspect received materials for quantity, condition, and documentation accuracy.
• Record receiving and inventory transactions in the MRP/ERP system.
• Coordinate the processing, labeling, and storage of incoming inventory.
• Communicate receiving discrepancies to the appropriate internal teams or suppliers.
• Process and fulfill parts orders generated by the division’s Customer Service team.
• Pick, pack, and prepare orders for shipment to customers across the United States and Canada.
• Coordinate shipments with parcel, freight, and logistics providers.
• Prepare shipping documentation, customs paperwork, and export documentation as required.
• Ensure orders are shipped accurately, professionally packaged, and on time.
• Maintain a clean, organized, and safe warehouse environment.
• Operate material handling equipment in accordance with company safety standards.
• Support continuous improvement efforts related to warehouse layout, inventory control, and order fulfillment processes.
• Collaborate with Customer Service, Supply Chain, Operations, and Finance teams to resolve inventory and order- related issues.

Requirements

• 2-3 years of experience in warehouse, inventory control, shipping/receiving, spare parts, or logistics operations preferred.
• Working knowledge of MRP/ERP systems; computer skills including Microsoft Outlook, Excel, and general data entry accuracy.
• Forklift license/certification preferred or willingness to obtain upon hire.
• Ability to lift up to 50 lbs.; ability to stand, walk, bend, and perform warehouse activities for extended periods.

What’s in it for you? There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits – you are eligible on your first day of employment! Please note that the pay ranges listed on external job boards, outside our posting details, do not accurately reflect our internal compensation ranges.

Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times.

We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast‑paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day.

ProMach is an Equal Opportunity Employer.

Pro Mach uses E‑Verify to verify employment eligibility of all new hires to work in the United States.

Pro Mach is a drug‑free workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.

ProMach may not be a brand you see on store or pharmacy shelves, but we are integral to your daily life, powering the processing and packaging machines behind consumer goods, food and nutrition, health, and everyday products.

At ProMach, we are committed to responsibility, honesty, safety, and helping you grow. We seek individuals eager to shine—whether creative, strategic, technical, or persuasive—offering opportunities to shape your career in exciting directions. You’ll be challenged and rewarded, making an impact on our customers' performance while helping to build the future of packaging innovation. Our mission—to help customers protect their reputations and grow consumer trust—along with our core values, drives us to perform with passion, accountability, and proactive problem‑solving. We emphasize collaboration and innovation, where every employee and voice matters, ensuring consistency and excellence in everything we do. When you join our team, you're not just taking a job; you're becoming part of something that lasts.