Receiving Coordinator II

VIRA Insight, LLC; Lewisville (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

VIRA Insight, a premier design, engineering, and manufacturing firm with headquarters in Lewisville, TX, seeks an experienced Receiving Specialist to inspect, document, and store incoming shipments. You will maintain detailed records, verify specs against POs, and coordinate with production for smooth material flow.

Proficiency in MS Office and Excel is required, with strong organizational and safety awareness. A HS diploma and 3+ years in a warehouse or receiving role are expected.

Qualifications

• High school diploma or equivalent required.
• 3+ years experience in a warehouse or receiving role.
• Strong English-speaking skills; bilingual in Spanish is a plus.

Responsibilities

• Oversee the receiving process, ensuring shipments are inspected, documented, and stored properly.
• Maintain records, verify quantities, quality, and specs against purchase orders.
• Use Excel and inventory software to create and maintain tracking spreadsheets and reports.
• Coordinate with production and warehouse teams for material flow and storage.
• Communicate material availability, delays, and discrepancies across departments.
• Resolve receiving issues with suppliers and internal teams.
• Implement SOPs to improve efficiency and accuracy.
• Maintain a clean, safe receiving area and follow safety guidelines during unloading.
• Perform other administrative duties as assigned.

Skills

English proficiency

Teamwork

Attention to detail

Organizational skills

Safety awareness

Education

High school diploma or equivalent

Tools

Excel

Inventory software

MS Office

Job description

KEY RESPONSIBILITIES

• Oversee the receiving process, ensuring that all incoming shipments are accurately inspected, documented, and stored appropriately.
• Maintain accurate records of received materials, verify quantities, quality, and specifications against purchase orders.
• Utilize Excel and inventory management software to create and maintain detailed tracking spreadsheets and reporting tools.
• Coordinate with production and warehouse teams to ensure proper material flow and storage organization.
• Facilitate clear and effective communication between departments regarding material availability, delays, and discrepancies.
• Assist in resolving receiving issues, such as damaged goods, shortages, and incorrect shipments, in coordination with suppliers and internal teams.
• Implement best practices and standard operating procedures to improve receiving efficiency and accuracy.
• Maintains a clean and orderly receiving area, ensuring that it is free from clutter and potential safety hazards.
• Complies with all safety guidelines and protocols during unloading and handling of materials to ensure a safe working environment for all team members.
• Performs other administrative duties as assigned.

SUPERVISORY RESPONSIBILITY

This position has no direct reports.

POSITION REQUIREMENTS

• Basic understanding of MS Office Suite, i.e. Word, Excel, Outlook, Teams, etc.
• Must have strong English-speaking skills to effectively collaborate with internal departments and external vendors; bilingual proficiency in Spanish is a plus.
• Good communication skills and the ability to work well within a team environment.
• Excellent organizational skills and attention to detail with ability to accurately verify and record information.
• Desire to learn and apply skills.
• Safety-conscious with knowledge of proper handling and storage procedures for various materials.
• Strong understanding of applicable Occupational Safety and Health Administration requirements and other related safety policies and best practices.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma or equivalent required. 3+ year experience in a warehouse or receiving role, preferably in a manufacturing or logistics environment.

OTHER JOB REQUIREMENTS

• Must be able to work in hot and cold climates.
• Varying work schedules based on business need are sometimes required.
• Frequently required to sit, stand, walk, talk, and hear.
• Must have a valid driver's license.
• Ability to operate a computer keyboard efficiently.
• Ability to read a variety of materials.
• Ability to sit and stand for extended periods of time.
• Ability to carry and lift materials up to 35 lbs.

About VIRA Insight

Founded in 1996, VIRA Insight is a premier design, engineering, and manufacturing firm dedicated to creating innovative retail solutions. For more than 25 years, we have partnered with leading retailers and brands to enhance the shopping experience through bespoke fixtures, furniture, and visual merchandising displays. Our expertise spans diverse offerings, including pop-up shops, signage, AR/VR design development, omni-channel solutions, and more. Renowned clients such as Walmart, Walgreens, CVS and e.l.f Beauty value our expertise, efficiency, and customer-focused approach, trusting us to handle their needs from concept to delivery. To thrive in a rapidly evolving global market, VIRA Insight has adopted a Multi-National Manufacturing Strategy. This strategy supports resilience and adaptability by leveraging operations across strategic regions, including our corporate headquarters in Lewisville, Texas, as well as facilities in China, Vietnam, Cambodia, India, and soon, Malaysia. Our diversified supply chain ensures agility and precision, enabling seamless project execution customized to meet each client's unique requirements. With a legacy of excellence and a vision for the future, VIRA Insight is committed to redefining the retail experience, delivering innovative solutions that inspire and engage customers.