Accounts Receivable Manager

VIRA Insight; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

VIRA Insight, a premier design, engineering, and manufacturing firm, seeks an Accounts Receivable Manager to lead the AR team and drive accurate, timely billing and collections. The role partners across finance and operations to strengthen controls, improve cash flow, and ensure GAAP compliance.

You will oversee invoicing, cash applications, deductions, and month-end close, while mentoring team members and implementing AR policies.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Progressive AR/accounting experience with billing, collections, cash application, and reconciliations.
• Experience leading an AR team and ensuring GAAP compliance.

Responsibilities

• Lead and mentor the AR team, set priorities and performance expectations.
• Oversee billing, cash application, collections, adjustments, disputes, and reconciliations.
• Monitor AR aging, payment trends, and KPIs; resolve past-due balances and issues.
• Coordinate with accounting to ensure AR transactions align with GL and reporting.
• Analyze root causes to improve processes, customer experience, and collections.
• Own month-end AR activities, accruals, revenue reconciliation, and cash flow support.

Skills

Leadership

Coaching

Communication

Detail accuracy

Time management

Analytical

Education

Bachelor’s degree

Tools

ERP systems

Microsoft Office

Excel

Job description

POSITION SUMMARY:

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Accounts Receivable Manager is responsible for managing the accounts receivable function and leading the AR team to ensure accurate and timely billing, collections, cash application, account reconciliation, and reporting. The position oversees day-to-day AR operations, establishes priorities and performance expectations, develops and mentors team members, strengthens controls and procedures, and partners across the business to resolve issues and improve cash flow while maintaining accuracy and compliance.

KEY RESPONSIBILITIES:

• Manage the full accounts receivable cycle, providing leadership, direction, coaching, and mentorship to the AR team while establishing priorities, goals, and performance expectations.
• Oversee customer billing, cash application, collections, credit balances, deductions, adjustments, disputes, and account reconciliations to ensure receivables are accurate, timely, and properly supported.
• Monitor accounts receivable aging, collection activity, customer payment trends, and team KPIs; identify risks and drive timely resolution of past-due balances and payment issues.
• Partner with the accounting team to ensure AR transactions are properly recorded, supported, reconciled, and aligned with general ledger and financial reporting requirements.
• Track invoicing and payment issues and perform root cause analysis to identify opportunities to improve business processes, customer experience, and collection effectiveness.
• Own AR-related month-end activities, including A/R accruals, revenue reconciliation, cash flow support, account reconciliations, and review of receivable balances and adjustments.
• Assist the accounting team with month-end consolidation and close activities to ensure accurate and timely financial reporting.
• Develop and implement AR policies, procedures, documentation, internal controls, and system improvements to increase efficiency, consistency, and accuracy across the function.
• Participate in cross-functional projects related to system enhancements, process optimization, credit and collections, and operational efficiency; support annual compliance and financial audits with AR documentation and schedules.
• Develop working knowledge of the FP&A function, including how AR activity, collections, and cash flow affect projections, key financial ratios, and bank covenant calculations related to the JPM loan.
• Other responsibilities as assigned.

SUPERVISORY RESPONSIBILITY:

This position has direct reports.

POSITION REQUIREMENTS:

• Excellent leadership, coaching, and communication skills
• Accuracy and attention to detail
• Excellent time management and organizational skills
• Strong conflict resolution and customer relationship skills
• Strong analytical and problem-solving abilities
• High level of efficiency, accountability, and sound judgment

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, Business, or related field
• Progressive accounting experience with a strong focus on accounts receivable, billing, collections, cash application, and account reconciliation
• Prior experience managing, supervising, or leading an accounts receivable team
• Strong understanding of accounting, finance, credit management, and GAAP principles
• Proficiency with ERP systems and Microsoft Office, including advanced Excel skills
• Experience with full-cycle accounting and strong experience with month-end close activities

OTHER JOB REQUIREMENTS:

• Frequently required to sit, stand, walk, talk, and hear
• Must have a valid driver's license
• Ability to operate a computer keyboard
• Ability to read a variety of materials
• Ability to sit for extended periods of time
• Ability to carry 5-10 lbs. (computer, etc.)

Founded in 1996, VIRA Insight is a premier design, engineering, and manufacturing firm dedicated to creating innovative retail solutions. For more than 25 years, we have partnered with leading retailers and brands to enhance the shopping experience through bespoke fixtures, furniture, and visual merchandising displays. Our expertise spans diverse offerings, including pop-up shops, signage, AR/VR design development, omni-channel solutions, and more. Renowned clients such as Walmart, Walgreens, CVS and e.l.f Beauty value our expertise, efficiency, and customer-focused approach, trusting us to handle their needs from concept to delivery. To thrive in a rapidly evolving global market, VIRA Insight has adopted a Multi-National Manufacturing Strategy. This strategy supports resilience and adaptability by leveraging operations across strategic regions, including our corporate headquarters in Lewisville, Texas, as well as facilities in China, Vietnam, Cambodia, India, and soon, Malaysia. Our diversified supply chain ensures agility and precision, enabling seamless project execution customized to meet each client's unique requirements. With a legacy of excellence and a vision for the future, VIRA Insight is committed to redefining the retail experience, delivering innovative solutions that inspire and engage customers.