Receiving Coordinator

Cedarparktexasedc; Cedar Park (TX); On-site; USD 25,000 - 30,000; Full time

Job summary

NFM’s Receiving Coordinator in Cedar Park, Texas coordinates the full inbound receiving process, from appointment scheduling and driver check-in to post-audit completion. This role oversees dock schedules and capacity, reviews paperwork, and ensures accurate entry of receipt and unload data in the system.

You will audit vendor and carrier documentation, resolve discrepancies among manifests, packing slips, and POs, and work with vendors, drivers, leadership, and internal teams to ensure

Qualifications

• High School Diploma or GED required or equivalent.
• 1-2 years in office, clerical, receiving, or logistics preferred.
• Experience with furniture, appliances, electronics, or related warehousing preferred.

Responsibilities

• Schedule inbound vendor and carrier appointments using notices, bills of lading, invoices, and purchase orders.
• Check in inbound drivers and trailers by collecting paperwork and validating appointment details.
• Communicate with vendors, carriers, drivers, warehouse teams, and leadership to align schedules.
• Support inbound receiving processes by updating orders, unload sheets, and system records.
• Identify and resolve discrepancies in vendor paperwork to avoid delays in receipt processing.
• Audit post-receipt documentation for accuracy and compliance with internal controls.

Skills

Organizational skills

Communication skills

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Pay Range: $18.01 - $21.88 hourly

Job Description: Your Piece of the Puzzle

As NFM’s Receiving Coordinator, you manage the full inbound receiving process, from appointment scheduling and driver check-in to post-audit completion. This role coordinates vendor- and NFM-controlled shipments across all product families, including furniture, appliances, electronics, and flooring.

Key responsibilities include managing dock schedules and capacity, reviewing paperwork before and upon arrival, checking in drivers, and ensuring receipt and unload dates are entered accurately in the system. The position also audits vendor and carrier documentation, resolves discrepancies among manifests, packing slips, purchase orders, and system records, supports vendor compliance, and works closely with vendors, drivers, leadership, and internal teams to ensure merchandise is received accurately and on time.

Job Duties: A Day in the Life

• Schedule: inbound vendor and carrier appointments by reviewing notices, bills of lading, invoices, purchase orders, and receiving capacity to create and maintain an accurate daily unload schedule
• Check In: inbound drivers and trailers by collecting and validating paperwork, confirming appointment details, managing drop trailer documentation, and ensuring loads are routed appropriately for unloading
• Communicate: with vendors, carriers, drivers, warehouse teams, and leadership to confirm schedules, obtain missing packing lists or manifests, provide status updates, and keep receiving operations aligned throughout the day
• Support: all inbound receiving processes by printing next-day purchase orders, maintaining unload sheets and trailer tracking, updating systems with receipt and unload information, answering phones, and assisting internal customers with product status inquiries
• Problem Solve: discrepancies or load issues before and after arrival by reconciling vendor paperwork to system data, identifying missing or inaccurate documentation, coordinating corrections, and preventing delays in receipt processing
• Audit: post-receipt documentation by reviewing manifests, packing slips, and purchase orders for accuracy, completing daily and weekly audit reviews, supporting vendor and carrier payment processes, and ensuring compliance with vendor requirements and internal controls

Your work will directly impact our ability to help people create a lifestyle they love, for the people they love—because that’s what we love.

Qualifications: Can You Check These Boxes?

• High School Diploma or GED preferred1-2 years of office, clerical, administrative, receiving, or logistics experience preferred
• Experience with furniture, appliance, electronics, flooring, warehouse, or distribution operations preferred
• Microsoft Office skills, including proficiency in Excel, Word, and PowerPoint required
• Strong organizational, communication, and problem-solving skills with the ability to manage multiple inbound processes accurately and efficiently
• Ability to work night, weekend and/or early morning hours based on business needs
• Ability to lift per established department requirement
• Pre-employment screening includes, but isn’t limited to, criminal background check