Receiving & Assembly Barn Coordinator

New York Racing Association; Elmont (NY); On-site; USD 33,000 - 35,000; Full time

Job summary

New York Racing Association is seeking a Receiving & Assembly Barn Coordinator to manage horse arrivals, verify credentials, assign temporary stalls, and coordinate movements to and from the receiving barn for races.

The role requires strong communication, knowledge of racing logistics, and the ability to work with trainers, officials, and veterinarians. You will oversee stall upkeep and assist in race-day operations in a dynamic environment.

Qualifications

• Education: High school diploma or GED.
• Experience: 3 years in the horse racing industry, preferably backstretch.
• Bilingual in Spanish and English preferred.
• Knowledge of racing logistics and NYRA track layouts.
• Strong verbal communication and problem-solving skills.
• Computer skills including email, Teams, Excel and Word.

Responsibilities

• Coordinate with trainers, stable staff, racing officials, and veterinarians to schedule examinations and Lasix administration.
• Coordinate movement of horses within the barn area to the races and assembly barn.
• Assist in securing stall numbers and barn reports.
• Notify supervisors and stewards of any suspicious activity in the receiving/assembly barn areas.
• Assist NYRA vaning with cancellations and sending horses back to Belmont and/or Aqueduct.
• Picks up bibs on race days from Jockeys room and delivers programs to Vet Office and grooms.

Skills

Horse racing industry experience

Bilingual Spanish/English

Verbal communication

Team coordination

Knowledge of racing logistics

Computer skills

InCompass software

Education

High school diploma or GED

Tools

InCompass

Excel

Word

Microsoft Teams

Job description

Title: Receiving & Assembly Barn Coordinator

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

Receiving horses shipping in to race and verifying the licensing credentials of each participant upon arrival to the receiving barn where racing is conducted. Assigns temporary stalls and coordinates the movement of horses to and from the receiving barn before and after each race. Oversee the upkeep of stalls and monitor all activity in the receiving barn area. Call horses to the assembly barn and send horses to the paddock at designated times. Assist in securing stall numbers for barn and stall reports.

Essential Functions:

• Coordinates with trainers, stable employees, racing officials, and veterinarians to schedule examinations, administration of Lasix, claimed horses.
• Coordinates the movement of horses within the barn area, to and from the races.
• Handles complaints and requests of horse trainers and owners.
• Notifies Barn Area Supervisor, safety stewards, security, and stewards of all suspicious and unproductive activity in the receiving/assembly barn areas.
• Coordinates movements of horses within the barn area to the assembly barn and the paddock at designated times.
• Assists NYRA vanning with cancellations and sending horses back to Belmont and/or Aqueduct.
• Picks up bibs on race days from Jockeys room and supplies number bibs to grooms as horse arrive in Assembly Barn.
• Picks up programs in racing office and delivers to Vet Office on race days.
• Assist in securing stall numbers for barn and stall reports.

Qualifications:

• Education (minimum): High school diploma or GED.
• Experience: 3 years working in the horse racing industry, preferably the backstretch area.
• Other (certifications): Bilingual in Spanish and English preferred
• Knowledge Required:
  • Basic:
    • Strong people skills to work with people of diverse backgrounds & personalities
    • Knowledge of Racing logistics (racing schedule, layouts of NYRA racetracks, backstretch and Assembly/Receiving Barn Area)
    • Knowledge of New York horse-racing governing laws
  • Skills:
    • Excellent verbal communication and problem-solving skills
    • Computer skills, or the ability to learn – email, Microsoft Teams, Excel, Word, InCompass

Summary of Physical Requirements and Work Environment:

• This role combines periods of highly active, hands-on work with office-based administrative responsibilities, varying by season and project assignment. It requires extended periods of standing, walking, and physical activity throughout the day. The ideal candidate must be comfortable working in both indoor and outdoor environments, adaptable to changing weather conditions, and continuous standing.

Pay Range / Salary:$24.00-$25.70/hr