Real-Time Crew Travel & Ops Coordinator

mountainaircargo; Denver (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

Mountain Air Cargo is seeking an OCC Specialist to manage crewmember travel, coordinating air, hotel, rental car, and ground transportation for flight crews. You will act as a key liaison between crew scheduling, dispatch, and travel vendors to support efficient, compliant travel in real time.

The role requires strong communication, organizational skills, and the ability to work across departments, with after-hours support and occasional travel.

Qualifications

• Associate degree preferred or equivalent work experience in aviation, travel coordination, or logistics.
• 2 years of experience with SAP Concur travel and expense.
• Experience in travel booking, airline crew scheduling, or logistics coordination.
• Knowledge of airline operations (Part 121/135) is a plus.
• Ability to manage multiple travel requests in a fast-paced environment.
• Excellent written and verbal communication.
• Strong organizational skills with high attention to detail.
• Ability to work independently while collaborating across multiple departments.
• Experience with travel booking systems or GDS platforms.
• Proficiency in Microsoft Office.

Responsibilities

• Coordinate, book, and modify all travel arrangements for flight crew members including air, hotel, rental car, and ground transportation.
• Proactively manage travel disruptions to ensure minimal impact to flight operations and crew legality.
• Monitor flight schedule changes and adjust crewmember travel accordingly in real time.
• Communicate travel itineraries, updates, and changes clearly to crewmembers via phone and email.
• Ensure all travel bookings align with company policies, contract requirements, and cost-control initiatives.
• Work closely with crew scheduling and dispatch to anticipate travel needs based on operational changes.
• Serve as the primary point of contact for travel-related issues during assigned shift, including after-hours support.
• Assist with vendor coordination including airlines, hotels, and rental car providers to secure preferred rates and resolve service issues.
• Support large-scale travel planning efforts such as pilot bidding periods, training events, and new hire onboarding travel.
• Maintain accurate travel records, documentation, and reporting for auditing and tracking purposes.
• Identify opportunities to improve travel efficiency, reduce costs, and streamline booking processes.
• Provide backup support to crew scheduling functions as needed.
• Maintain a professional and positive attitude while interacting with all internal and external stakeholders.
• Other duties as assigned.

Skills

Travel coordination

SAP Concur

GDS platforms

Airline operations knowledge

Microsoft Office

Communication

Organization

Independent work

Travel booking systems

Crew scheduling

Education

Associate degree or equivalent

Tools

SAP Concur

GDS platforms

Travel booking systems

Microsoft Office

Job description

Mountain Air Cargo is seeking an OCC Specialist to manage crewmember travel, coordinating air, hotel, rental car, and ground transportation for flight crews. You will act as a key liaison between crew scheduling, dispatch, and travel vendors to support efficient, compliant travel in real time.

The role requires strong communication, organizational skills, and the ability to work across departments, with after-hours support and occasional travel.