Real Estate Utilities & AP Specialist

Metro Mini Storage; Pelham (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Metro Mini Storage is seeking an Accounts Payable / Utilities Specialist to manage utility accounts for a large portfolio of properties and operating locations. The role emphasizes establishing and maintaining services, reviewing invoices for accuracy, and ensuring timely payments to prevent service interruptions.

You will process approximately 40–60 AP invoices per week through Stampli, collaborate with property managers and utility providers, and assist with month-end close and

Qualifications

• At least 2 years of accounts payable or similar accounting experience.
• Strong organizational skills and ability to manage numerous accounts, deadlines, and recurring payments.
• Excellent attention to detail.
• Proficiency with Microsoft Excel, Outlook, and other standard business software.
• Experience communicating with vendors by phone and email.

Responsibilities

• Manage utility accounts for multiple properties and locations.
• Establish utility service for newly acquired or opened properties and coordinate transfers or terminations when properties are sold, closed, or ownership changes.
• Review utility invoices for accuracy, unusual charges, past-due balances, duplicate billing, and other discrepancies.
• Ensure utility bills are processed and paid on time to prevent late fees or service interruptions.
• Maintain accurate records of utility providers, account numbers, service addresses, payment information, and contact information.
• Communicate directly with utility companies to resolve billing discrepancies, missing invoices, account changes, deposits, credits, refunds, and service issues.
• Monitor utility accounts to identify invoices not received or accounts requiring follow-up.
• Process approximately 40–60 additional accounts payable invoices per week through Stampli.
• Review invoices for proper coding, documentation, approval, and company/property assignment.
• Respond to vendor inquiries and work with internal departments to resolve invoice or payment issues.
• Maintain organized supporting documentation for accounting, audit, and reporting purposes.
• Assist with month-end accounts payable procedures and account reconciliations as needed.
• Help maintain accurate vendor and utility information across multiple companies and properties.
• Perform other accounts payable and accounting duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Excel

Microsoft Outlook

Education

Accounting degree (AS/BS)

Tools

Stampli

Accounting software

Job description

Metro Mini Storage is seeking an Accounts Payable / Utilities Specialist to manage utility accounts for a large portfolio of properties and operating locations. The role emphasizes establishing and maintaining services, reviewing invoices for accuracy, and ensuring timely payments to prevent service interruptions.

You will process approximately 40–60 AP invoices per week through Stampli, collaborate with property managers and utility providers, and assist with month-end close and