Real Estate Transaction Coordinator

Coldwell Banker Realty / Pick Pina Group; Clifton (NJ); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading real estate team is seeking an Experienced Transaction Coordinator to manage contracts and provide support in a fast-paced environment. Candidates should have real estate experience and a valid license, alongside strong organizational and customer service skills. This role involves ensuring smooth transactions and serving as a vital link between clients and agents, all while working in a dynamic, people-oriented atmosphere.

Qualifications

• Must have Real Estate experience and hold a valid Real Estate License.
• Strong focus on accuracy and organizational skills required.
• Able to manage multiple responsibilities and deadlines.

Responsibilities

• Act as a liaison between clients and agents.
• Manage the real estate contract closing process.
• Provide concierge-level customer service to clients.

Skills

Attention to detail

Customer service

Communication

Organization

Problem-solving

Tools

Top Producer

MLS

Zillow

Word

Excel

Outlook

Job description

Experienced Real Estate Transaction Coordinator We have an immediate opening for an Experienced Transaction Coordinator with some executive assistant duties to assist a highly productive Real Estate Team. Real Estate background and experience are required. Real Estate license preferred. Our Real Estate Business is growing so fast that we can hardly keep up. You’ll work in a fast-paced real estate office assisting our team of top-flight agents while managing contracts to closing, and working directly with the Team Leader. We offer an exciting atmosphere in a people-oriented business. You must also be highly self-motivated and have a sense of humor. You should be a responsible person the team can count on, an organizer, a fast learner, a positive person and a great communicator who is able to find creative solutions while being polite, polished, professional and discreet. Responsibilities: • Act as a liaison between clients and agents • Right Hand for Team Leader • Participate in team/company meetings and training sessions • Compile and distribute weekly/monthly reports to clients (buyers and sellers) • Manage the real estate contract closing process • Use and maintain team/company systems and websites, including Top Producer, MLS, and Zillow • Be the first point of contact in handling customer inquiries and complaints • Keep the agent informed about challenges and issues that need to be handled • Provide concierge-level customer service to clients and customers • Work with the title company/attorney/mortgage company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing • Continue to take day-to-day office tasks away from the agent, organizing workflow, and reducing inefficiencies • Send out email reminders and process closing activities • Have excellent attention to detail and high-level accuracy with documents Qualifications: • Must have Real Estate experience and hold a valid Real Estate License • Proficiency in Word, Excel, Outlook, and Internet skills is essential • Strong focus on accuracy and doing tasks correctly the first time • Ability to adapt to changing priorities and manage multiple responsibilities • Deadline-oriented with exceptional organizational skills • Open to embracing new ideas and systems • Capacity to remain calm and patient in emotional situations • Excellent customer service and interpersonal skills are a must • Capable of making quick decisions, problem-solving, and maintaining confidentiality • Outstanding verbal and written communication skills are required • Proficient in time management and prioritization • Dedicated to supporting the entire team in achieving their goals • Technologically savvy and able to learn new programs quickly and troubleshoot common issues • Concerned with doing things the right way the first time • Open to new ideas and systems • Able to stay calm and patient when faced with emotional situations • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Continue to maintain the goodwill and reputation of the entire team • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality We are looking for a true professional who supports the entire team in achieving their goals! We have a superb reputation and positive brand recognition. So, if you are committed to excellence, are a team player and are willing to ask for help when needed – this is the right position for you. Compensation: $20 - $25 hourly DOE plus bonus

• Act as a liaison between clients and agents • Right Hand for Team Leader • Participate in team/company meetings and training sessions • Compile and distribute weekly/monthly reports to clients (buyers and sellers) • Manage the real estate contract closing process • Use and maintain team/company systems and websites, including Top Producer, MLS, and Zillow • Be the first point of contact in handling customer inquiries and complaints • Keep the agent informed about challenges and issues that need to be handled • Provide concierge-level customer service to clients and customers • Work with the title company/attorney/mortgage company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing • Continue to take day-to-day office tasks away from the agent, organizing workflow, and reducing inefficiencies • Send out email reminders and process closing activities • Have excellent attention to detail and high-level accuracy with documents