Real Estate Transaction Coordinator

Ascendion; United States; Remote; USD 40,000 - 50,000; Full time

Job summary

Ascendion is seeking a Transaction Specialist to ensure purchase contracts are qualified for a rebate program. This remote role involves auditing contracts, reconciling data issues, and supporting rebate processing. Ideal candidates will have experience in real estate and strong organizational skills.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Long-term disability insurance

Short-term disability insurance

Paid time off

Paid vacation time

Paid holidays

Qualifications

• Minimum of 2 years experience in a similar role within the real estate industry.
• Strong knowledge of real estate transaction processes and documentation requirements.
• Proficient computer skills and working knowledge of Gsheets, GDocs, and Docusign.

Responsibilities

• Ensure eligible purchase contracts are qualified for an ongoing rebate program.
• Investigate discrepancies when purchase contracts are not accounted for.
• Assist accounting and finance teams in processing rebates.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

Gsheets

GDocs

Docusign

Job description

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Base pay range

$40,000.00/yr - $50,000.00/yr

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About Ascendion

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for world’s leading brands
• Solve complex problems – and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role:

Location: Remote

Job Description:

• As a Transaction Specialist, you will play a crucial role in ensuring eligible purchase contracts are qualified for an ongoing rebate program.
• You will be responsible for confirming eligible purchase contracts are logged in the database and the correct participating agent is receiving credit towards receiving a rebate.
• You will work with various teams to reconcile data issues and ensure compliance with all legal requirements and rebate program qualifications.
• The responsibilities for this role involve meticulous auditing of purchase contracts, addressing data discrepancies, and providing support to facilitate the processing of rebates for agents.

Responsibilities

• Purchase Contract Auditing:
• Investigate discrepancies when purchase contracts are not accounted for in the rebate program
• Identify instances such as unlogged purchase contracts, credit given to incorrect agent or co-agent and purchase contracts executed outside the designated pilot date range
• Reconcile data issues, which may involve communicating with outside brokerages and agents to request additional information or documentation
• Support Accounting/Finance for Rebate Processing:
• Assist accounting and finance teams in processing rebates to participating eligible agents
• Managing tasks such as sending ACH forms to agents via Docusign to ensure seamless payment processing for agents
• Accurately document transactions and rebate amounts on receipts to provide to eligible agents
• Communicate effectively and professionally with all parties, ensuring prompt responsiveness to inquiries, requests for information, and updates on transaction progress
• Provide exceptional customer service to clients, demonstrating a high level of professionalism, courtesy, and responsiveness throughout the transaction

Qualifications:

• Minimum of 2 years experience in a similar role within the real estate industry
• Strong knowledge of real estate transaction processes, documentation requirements, and legal/regulatory compliance
• Excellent organizational and time management skills, with the ability to multitask and adapt quickly to process changes
• Exceptional attention to detail and accuracy, ensuring all purchase contracts are fully executed
• Strong communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels and across various teams and outside brokerages
• Ability to work independently and take initiative, while also collaborating effectively within the team
• Proficient computer skills and working knowledge of Gsheets, GDocs and Docusign
• Highly professional and trustworthy

Salary Range: The salary for this position is between $40,000-$50,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [5 personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [10-15 days of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year] [Ascendion Learning Management System]

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Analyst

• Industries

  Real Estate and Real Estate and Equipment Rental Services

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