Real Estate Transaction Coordinator

Darrell Bailey Real Estate Brokered By eXp Realty; Newark (NJ); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player in real estate is seeking a detail-oriented Transaction Coordinator to join their dynamic team. This role is crucial in ensuring a seamless experience for clients by managing all aspects of real estate transactions, from coordinating inspections to handling escrow documentation. Ideal candidates will thrive in a fast-paced environment, possess exceptional organizational skills, and have a passion for delivering outstanding service. Join a collaborative team that values growth and offers training opportunities, making a meaningful impact on clients' real estate journeys. If you're ready to advance your career in a supportive environment, this opportunity is perfect for you.

Benefits

Competitive Compensation

Training and Support

Collaborative Team Environment

Career Growth Opportunities

Qualifications

• Proven track record in real estate transactions or administrative support preferred.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Coordinate and manage real estate transactions from pre-contract to post-closing.
• Ensure timely communication and documentation accuracy throughout the process.

Skills

Organizational Skills

Multitasking Abilities

Communication Skills

Interpersonal Skills

Detail-oriented

Proficiency in CRM Platforms

Proficiency in Microsoft Office Suite

Education

Real Estate License

Tools

Real Estate Software

CRM Platforms

Job description

Our real estate team is seeking an organized and detail-oriented Real Estate Transaction Coordinator to assist our valued home buyers, investors, sellers, agents, project managers, and contractors from pre-contract to post-closing. In this role, you will ensure every client enjoys a seamless and stress-free experience by managing critical details such as coordinating inspections, collaborating with attorneys, agents, title companies, and home inspectors, managing escrow documentation, scheduling repairs, and ensuring all offers and counteroffers are properly approved. This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, and is eager to continually learn and improve processes. As the backbone of our organization, you’ll provide first-class support to our listing, marketing, buyer agents, project managers, and contractors, ensuring every aspect of the transaction process runs smoothly and closes on time. If you’re passionate about real estate, possess exceptional organizational and compliance skills, and are committed to delivering outstanding service, we want to hear from you! Apply today and join our dedicated team.

Compensation: $45,000 + Bonus (Ability to earn over $75,000+ per year)

Responsibilities:

1. Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible.
2. Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently.
3. Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities.
4. Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans.
5. Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs.
6. Transaction Management: Oversee all aspects of transactions from writing contracts to addressing post-closing items such as gifts, repairs.
7. Inspection Coordination: Schedule and coordinate property and municipality inspections with home inspectors with clients, agents, and other professionals.
8. Documentation Accuracy: Work closely with attorneys, real estate agents, and title companies to ensure timely and accurate documentation. Review all paperwork to confirm correct signatures and dates, ensuring the closing process is accurate and efficient and compliant.
9. Escrow Management: Manage escrow documentation, transaction timelines, and compliance with all deadlines. Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans.
10. Approval Process: Obtain seller approval for buyer offers and counteroffers to keep the transaction process on track and moving quickly. Monitor offers and counteroffers to confirm compliance and proper approval.
11. Communication: Serve as the primary point of contact for clients, keeping them and all parties informed and updated throughout the process, providing top-notch customer service.
12. CRM, Record Keeping & Reporting: Save customer information in the CRM system, forward necessary paperwork to the office broker for compliance, and track all transaction activities. Maintain transaction records and ensure accurate progress updates in the CRM system and maintain daily reporting.
13. Negotiation Support: Assist in negotiating and completing necessary repairs following inspections. Coordinate with all relevant parties to ensure smooth resolutions.
14. Team Coordination: Work closely with listing, marketing, and buyer agents to ensure all transaction details are aligned, fostering collaboration within the team.
15. Listing Management: Property research, input listings into the MLS, maintain accurate information, comparative market analysis, and manage listing status.
16. Realtor Support: Arrange access and cleaning for homes, coordinate staging and open houses. Lockbox, keys and security, utility, and signage management.

Qualifications:

Experience: Proven track record in real estate transactions or administrative support preferred.

Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in real estate software, CRM platforms, and Microsoft Office Suite. Detail-oriented with a commitment to accuracy and efficiency.

Personality: Positive, proactive, and customer-focused mindset.

Requirements: Real estate license (preferred but not required). Knowledge of local real estate transaction processes and timelines.

What We Offer:

1. Competitive compensation based on experience.
2. Training and support to enhance your skills and career growth.
3. A collaborative and dynamic team environment.
4. Opportunities to make a meaningful impact on our clients and agents' real estate experiences.

If this sounds like the role for you, we’d love to hear from you. Apply now and become a key part of our real estate team!