Real Estate Title Processor

Cross Keys Management; Newtown (PA); On-site; USD 42,000 - 62,000; Full time

Job summary

Cross Keys Management is seeking a Real Estate Title Processor for an in-office position in the Allentown or Bethlehem area. You will verify, clear, and prepare title documentation to ensure smooth real estate closings and title insurance readiness.

You will coordinate with buyers, sellers, agents, attorneys, and lenders to resolve title issues, review documents for authority, and prepare CDs and deeds for closing. This role requires meticulous document review and timely communication.

Responsibilities

• Collect authorizations and lender information, including mortgagee clauses and loan numbers.
• Distribute Conveyancer Questionnaires and coordinate with listing agents; handle conveyancing when none is assigned.
• Communicate regularly with agents, lenders, attorneys, and all transaction parties to obtain required documentation and resolve issues.
• Order tax, tax claim, water, sewer, and trash certifications.
• Order mortgage payoffs, judgment payoffs, and bringdowns.
• Prepare mortgage satisfactions for private lenders.
• Download title searches from 360 and review findings.
• Prepare title commitments and clear title defects, including liens, judgments, ownership discrepancies, missing documents, satisfactions, LOIs, and legal description issues.
• Verify marital status and review divorce decrees and property settlement agreements for accuracy.
• Verify no bankruptcy filings and run Domestic Relations searches.
• Review HOA documents, corporate documents, LLC and partnership agreements, trusts, powers of attorney, and estate documents to confirm signing authority.
• Set up correct signature lines in SoftPro based on verified authority.
• Prepare preliminary Closing Disclosures (CDs) for the lender.
• Prepare deeds for closing.
• Send completed title packages to all necessary parties and follow up to ensure all curative items are resolved.
• Ensure the title is fully cleared so that marketable title can be delivered and title insurance can be issued.

Job description

Real Estate Title Processor

Overview

The Title Processor plays a key role in ensuring real estate transactions move smoothly by verifying, clearing, and preparing all necessary title-related documentation. This role is responsible for identifying and resolving title issues, coordinating with buyers, sellers, agents, attorneys, and lenders, and ensuring that all documents meet legal and lender requirements. The Title Curative Processor ensures a clean, marketable title so closings can proceed without delays and title insurance can be confidently issued.

Key Responsibilities

Document Collection & Communication

• Send authorizations to buyers and sellers and obtain full lender information, including mortgagee clauses, loan numbers, and required endorsements.
• Distribute Conveyancer Questionnaires and coordinate with listing agents; handle conveyancing when none is assigned.
• Communicate regularly with agents, lenders, attorneys, and all transaction parties to obtain required documentation and resolve issues.

Title Searches & Curative Work

• Order tax, tax claim, water, sewer, and trash certifications.
• Order mortgage payoffs, judgment payoffs, and bringdowns.
• Prepare mortgage satisfactions for private lenders.
• Download title searches from 360 and review findings.
• Prepare title commitments and clear title defects, including liens, judgments, ownership discrepancies, missing documents, satisfactions, LOIs, and legal description issues.
• Confirm marital status and review divorce decrees and property settlement agreements for accuracy.
• Verify no bankruptcy filings and run Domestic Relations searches.

Document & Entity Review

• Review HOA documents, corporate documents, LLC and partnership agreements, trusts, powers of attorney, and estate documents to confirm signing authority.
• Set up correct signature lines in SoftPro based on verified authority.

Preparation for Closing

• Prepare preliminary Closing Disclosures (CDs) for the lender.
• Prepare deeds for closing.
• Send completed title packages to all necessary parties and follow up to ensure all curative items are resolved.
• Ensure the title is fully cleared so that marketable title can be delivered and title insurance can be issued.

Please note:

This is an in-office position, located in our Allentown or Bethlehem Office.

Remote/Hybrid work is not available