Administrative Assistant – Title

Diaz Anselmo & Associates P.A.; Plantation (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Diaz Anselmo & Associates is seeking an Administrative Assistant for our Title team in Plantation, FL. You will manage mortgage documentation, handle recording, and coordinate with clients and internal teams to keep workflows accurate and on time.

Ideal candidates have 2–4 years as a Legal Assistant or Paralegal, strong MS Office skills, and familiarity with Perfect Practice, ICE, Tempo, or ADR. High school diploma required; a degree or associate's preferred.

Qualifications

• 2–4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation a plus).
• Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Mindset: sharp attention to detail, great multitasking skills, and ability to hit strict deadlines in a high-volume environment.
• Education: High school diploma required; degree or associate's preferred.

Responsibilities

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules and age files, order title gap searches.
• Maintain Systems: Keep data current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: File complaints/summons packages under deadlines and assist Title Examiners and Legal Assistants with retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

Skills

Attention to detail

Multitasking

Deadline-driven

Education

High school diploma

Associate's preferred

Tools

MS Office

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title team. In this vital role, you’ll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time.

What You’ll Do

• Manage Assignments: Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• Handle Document Recording: File and track Lis Pendens, Title Order Instruments, and related real estate documents.
• Audit Legal Descriptions: Coordinate formal approvals and ensure error-free submissions to county and state entities.
• Track Title Timelines: Monitor production schedules, chase down aging files, and order title gap searches.
• Maintain Systems: Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: Help file complaints/summons packages under tight deadlines and assist Title Examiners and Legal Assistants with document retrieval.
• Own the Inbox: Manage shared departmental email boxes with prompt, professional responses.

What You Bring (Qualifications)

• Experience: 2–4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience is a massive plus).
• Tech Skills: Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.
• Mindset: Sharp attention to detail, great multitasking skills, and a knack for hitting strict deadlines in a high-volume environment.
• Education: High school diploma required; Degree or Associate's preferred.

Why Diaz Anselmo & Associates?

We offer a collaborative and supportive environment focused on excellence and compliance.