Real Estate Title Admin Specialist (Full-Time, Onsite)

Diaz Anselmo & Associates P.A.; Naperville (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Diaz Anselmo & Associates P.A. is seeking an organized Administrative Assistant for our Title/First Legal team in Naperville, IL. The role focuses on managing mortgage documentation, title processes, and supporting the legal team to ensure compliance and timely delivery of assignments.

Ideal candidates bring 2–4 years of legal assistant/paralegal experience, familiarity with Perfect Practice, ICE, Tempo, or ADR, and a strong eye for detail. Onsite position, Monday–Friday.

Qualifications

• 2–4 years of experience as a Legal Assistant or Paralegal, preferably in foreclosure, creditor rights, or real estate litigation.
• Proficiency with Microsoft Office; familiarity with legal case management platforms such as Perfect Practice, ICE, Tempo, or ADR is valued.
• Meticulous attention to detail, strong multitasking, and ability to meet deadlines in a high-volume environment.

Responsibilities

• Manage Assignments: oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to county recording.
• Handle Document Recording: file and track Lis Pendens, title order instruments, and related real estate paperwork.
• Audit Legal Descriptions: coordinate approvals and submissions to county and state authorities.
• Track Title Timelines: monitor schedules, resolve aging files, and order title gap searches.
• Maintain System Integrity: ensure data accuracy in Perfect Practice and client portals (ICE, Tempo, ADR).
• Support the Legal Team: assist in filing complaint and summons packages under tight deadlines, aid Title Examiners and Legal Assistants with document retrieval.
• Manage Communications: monitor shared departmental inboxes and provide prompt, professional responses.

Skills

Legal support experience

Multitasking

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Perfect Practice

ICE

Tempo

ADR

Microsoft Office

Job description

Diaz Anselmo & Associates P.A. is seeking an organized Administrative Assistant for our Title/First Legal team in Naperville, IL. The role focuses on managing mortgage documentation, title processes, and supporting the legal team to ensure compliance and timely delivery of assignments.

Ideal candidates bring 2–4 years of legal assistant/paralegal experience, familiarity with Perfect Practice, ICE, Tempo, or ADR, and a strong eye for detail. Onsite position, Monday–Friday.