Real Estate & Space Standards Coordinator (DOH/OFM#10105842)

New Mexico Department of Health; Santa Fe (NM); On-site; USD 38,000 - 57,000; Full time

Job summary

The New Mexico Department of Health (Facilities Division) seeks a Real Estate/Lease specialist to support the Office of Facilities Management. You will assist with MOAs, MOUs, JPAs, and IGAs, coordinating with multiple agencies to ensure compliant real estate transactions.

Ideal candidates will have a Bachelor’s degree in Business or Public Administration and relevant experience; strong Excel/Adobe/Office skills are essential, with travel across New Mexico required.

Qualifications

• Bachelor's degree in Business or Public Administration required; one year of real estate, appraisal, accounting, auditing, finance, or collections experience.
• Five years total education/experience may substitute for the degree requirement.

Responsibilities

• Draft, review and process MOAs, MOUs, JPAs, and IGAs.
• Coordinate with Lease Program Manager and other DOH staff to support real estate transactions and documentation.
• Maintain space standards within leased buildings and public health offices.
• Assist with lease requests, amendments, renewals and issue resolution in leased facilities.

Education

Bachelor's Degree in Business or Public Administration

Tools

Microsoft Excel

Adobe Acrobat

Microsoft Teams

Microsoft Office

Job description

Posting Details

This is a continuous posting that may close at any time. Applicant lists may be screened more than once.

Salary

$27.37 - $41.06 Hourly

$56,931 - $85,396 Annually

This position is a Pay Band C7

DOH Facilities Division is responsible for the Office of Facilities Management (Capital Project Management, Capital Asset Management Leased and Owned Property Management, Risk and Loss Management, and Vehicle and Fleet Management), Health Facilities Operations Management and Provider Credentialing, and oversight of seven Health Care Facilities: Fort Bayard Medical Center (FBMC), NM Veterans Home (NMVH), Turquoise Lodge Hospital {TLH), NM Rehabilitation Center (NMRC), Sequoya Adolescent Treatment Center (SATC), NM Behavioral Health Institute (NMBHI), Meadows L TC, and the Los Lunas Community Program. The Facilities provides chemical dependency and rehabilitation services, adult psychiatric services, forensic services, long-term care services, community based services, developmentally disabled community services and adolescent treatment and reintegration services to NM residents in need of such services in seven state owned facilities and approximately 45 leased properties across New Mexico.

Why does the job exist?

The purpose of this position is to provide comprehensive support to the Office of Facilities Management, Real Estate. This role assists with the development, coordination, and management of real estate related agreements, including Memorandums of Agreement (MOAs), Memorandums of Understanding (MOUs), Joint Powers Agreements (JPAs), and Intergovernmental Agreements (IGAs).

The position works closely with the Lease Program Manager and collaborates with Public Health Office staff, county representatives, the Department of Health Office of General Counsel (OGC), and the General Services Department Facilities Management Division (GSD FMD) to coordinate, track, and maintain real estate transactions and associated documentation.

How does it get done?

Collaborate with the Lease Program Manager to draft, review and process MOAs, MOUs, JPAs, and IGAs, ensuring accuracy, completeness and compliance with applicable requirements.

Work closely with Public Health Office staff, county representatives, DOH personnel and other stakeholders to facilitate agreement processes and ensure alignment with operational needs, program objectives and regulatory standards.

Maintain and monitor space standards within leased buildings and public health offices to support efficient, functional and compliant use of space.

Assist the Lease Program Manager with lease requests, amendments, renewals and issue resolution in leased facilities and public health offices, ensuring timely communication and accurate documentation.

Who are the customers?

This position serves New Mexico residents, Department of Health (DOH) divisions and staff, private sector professionals involved in real estate and facilities operations and officials from other government agencies.

Ideal Candidate

The ideal candidate demonstrates strong analytical, organizational and communication skills, with the ability to interpret and process complex agreements and real estate documents accurately. They excel in collaborating with diverse stakeholders, maintaining compliance with regulatory requirements and managing multiple priorities in a fast-paced environment. The candidate is skilled in evaluating space needs and ensuring adherence to space standards across leased facilities and public health offices. They bring effective problem-solving abilities, sound judgment and attention to detail when resolving facility-related issues and supporting lease actions. Proficiency in Microsoft Excel, Adobe Acrobat, Microsoft Teams, Microsoft Office and the ability to quickly learn and adapt to new software programs is essential.

Minimum Qualification

Bachelor's Degree in Business or Public Administration and one (1) year of experience in real estate, appraisals, real estate appraisals, accounting, auditing, finance, and/or collections.

Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License.

Working Conditions

Work is performed in a standard office setting with extensive use of computers and other office equipment, prolonged periods of sitting, typing and viewing a computer screen, must be able to regularly travel to occupancy locations throughout the state of New Mexico, walking both inside and outside of properties, may be exposed to varying environmental conditions including heat and cold, occasional lifting up to 50 lbs may be required.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.