Senior Business Analyst (NMSLO #5847)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

40 hours of leave bonus at start date

Telework up to 24 hours/week

Telework after probation up to 16 hrs

Job summary

The New Mexico State Land Office is seeking a Business Leasing Analyst within the Commercial Resources Division to provide analytical support for lease rates, provisions, and compliance. You will manage an assigned portfolio of business leases and assist with rights-of-way processing, input data into LIMS, and coordinate with applicants.

The role emphasizes accurate billing, audits, and responsive customer service, with opportunities for telework up to 24 hours weekly under the agency policy;

Qualifications

• Ability to read and interpret legal documents.
• Experience processing and organizing paperwork and electronic documents.
• Familiarity with databases/database entry.
• Experience in accounting, auditing, and accounts receivable, including Excel.
• Ability for independent research and critical thinking.
• Ability to work independently and as part of a team.
• Excellent organizational skills.
• Flexible and adaptable personality.

Responsibilities

• Research and analysis to recommend lease rates and provisions.
• Manage a portfolio of business leases and assist with rights-of-way and permits.
• Input required information into the Land Information Management System (LIMS).
• Perform lease audits and review outstanding invoices and statements.
• Coordinate with applicants to obtain missing data and ensure accurate instruments.

Skills

Legal document interpretation

Documentation organization

Database entry

Accounting & auditing

Excel proficiency

Independent research & critical think

Team collaboration

Organizational skills

Adaptability

Critical thinking

Education

Associate Degree in Business Administration/Public Administration/Accounting

Tools

Microsoft Excel

LIMS (Land Information Management System)

Job description

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For more Job Requirements & Classification Description:

Interviews will be conducted no more than two weeks following the closing of the position.

The New Mexico State Land Office has been named a Regional Top Workplace every year since 2023 and a National Top Workplace every year since 2024, reflecting its ongoing commitment to an exceptional workplace culture. To learn more about why the Land Office was voted a Top Workplace, and about the great benefits offered by the agency, copy and paste the below link into your browser: https://www.nmstatelands.org/job-opportunities/

The NM State Land Office has a Non-Emergency Telework Policy, which allows eligible employees to telework up to twenty-four (24) hours a week consistent with the agency's business needs.

The Commercial Resources Division currently is operating on a schedule allowing for up to 16-hours of telework after a probationary period. All new hires in the Commercial Resources Division must complete a 6-month probationary on-boarding and training period before becoming eligible for telework agreements.

As a valued State Land Office employee, you will receive a hiring bonus of forty (40) hours of leave at your start date to be used at any time. This is in addition to standard leave accrual for employees.

Why does the job exist?

The core mission of the New Mexico State Land Office (NMSLO) is to responsibly generate revenue through a wide array of leasing activities on state trust lands on behalf of public schools, universities and hospitals. This position provides analytical support within the Commercial Resources Division. The Division is comprised of Business Leasing and Rights-of-Way bureaus, as well as an Office of Renewable Energy and an economic development project unit. The Division engages in a broad array of leasing activities on approximately nine million acres of state trust land, which generates millions of dollars each year for public schools, universities and hospitals. The Business Leasing Analyst will be assigned to the Business Leasing bureau, however as part of the Division's cross-training initiative, the analyst will also assist with processing rights-of-way and right-of-entry permits as needed. This position will also focus on lease compliance and financial accounting efforts.

How does it get done?

Under general supervision of the Division Director, through the Business Leasing Manager, the position performs research and analysis to recommend lease rates and provisions. Further, the selected candidate will sustain Division standards and expectations while working within the parameters of the policies and procedures established by the NM State Land Office. The position focuses on responsible revenue generation and responsive customer service by accurately processing applications, explaining internal procedures to applicants, and gathering, organizing and processing the needed documentation in a timely fashion. This position is responsible for the management of an assigned portfolio of business leases, and may be assigned rights-of-way, and right-of-entry permits. The analyst must evaluate and process multiple applications, and coordinate with applicants to acquire missing data, as necessary, to ensure accurate instruments are executed. The analyst must accurately input required information into the Land Information Management System (LIMS) and work with other Land Office personnel to ensure proper processing of applications and preparation of various instruments in compliance with Land Office policies and procedures. This position will perform lease audits and reviews to examine and validate outstanding invoices, including performing technical research of internal data sources, work with lessees to resolve validated outstanding invoices and statements, and may conduct or assist in audits of individual accounts. The analyst will be responsible for managing a large portfolio of business leases, requiring flexibility, adaptability and most importantly, the ability for critical thinking and problem solving.

Who are the customers?

Internal: Oil, Gas, and Minerals Division; Administrative Services; Commercial Division; Legal Division; Surface Resources Division; and executive State Land Office management officials (Office of the Commissioner).

External: New Mexico public schools, universities and hospitals; individuals; general public; lessees (agricultural, oil and gas companies, commercial, rights-of-ways); natural resource authorization users; program enrollees; hunters; other government entities (state, federal, city, county, tribal).

Ideal Candidate

The ideal candidate will have:

• Ability to read and interpret legal documents,
• Experience processing and organizing paperwork and electronic documents,
• Familiarity working with databases/database entry,
• Experience in general accounting, auditing, and accounts receivable, including working with Microsoft Excel,
• Ability for independent research, critical thinking and complex problem solving,
• Ability to work independently and as part of a team,
• Excellent organizational skills,
• Flexible personality,
• Adaptability; and
• Ability for Critical Thinking.

Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License.

Must obtain and maintain a State of New Mexico Driving Certificate.

Working Conditions

Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.