Capital Outlay & Leasing Program Manager (CYFD/ASD #10105036)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 70,000 - 100,000; Full time

Job summary

New Mexico Children, Youth and Families Department (CYFD) seeks a Capital Outlay & Leasing Program Manager to lead statewide capital planning and the leasing program. The role focuses on centralized oversight of capital projects, budgeting, and lease administration to support CYFD facilities statewide.

The ideal candidate coordinates with the General Services Department, field staff, and contractors to ensure facilities remain safe, compliant, and efficiently managed, while advancing the

Qualifications

• Bachelor's Degree in a relevant field.
• Four years of professional level experience in capital planning, facilities management, leasing, or a related field.
• Eight years of combined education/experience may substitute for the required degree and experience.

Responsibilities

• Lead annual capital outlay planning, including development of long-term facility master plans.
• Coordinate statewide leasing program, maintain lease agreements, and oversee renewals and procurements.
• Monitor capital appropriations, review project priorities, and ensure expended funds align with legislative intent and agency priorities.
• Provide executive leadership with regular reports on project status, budget, risks, and outcomes.
• Develop and maintain centralized records for capital assets, end-of-life systems, warranties, and project documentation.

Education

Bachelor's Degree in a relevant field

Job description

Capital Outlay & Leasing Program Manager (CYFD/ASD #10105036)

At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future. THIS POSTING MAY BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANTS LISTS MAY BE SCREENED MORE THAN ONCE.

Why does the job exist?

The duties of the Capital Outlay and Leasing Project Manager have been updated to provide centralized oversight and strategic management of the agency's capital outlay and statewide leasing programs. As the Agency¿s facility portfolio has grown in complexity, there is a need for dedicated leadership to coordinate capital planning, oversee appropriations, and ensure facilities are maintained in a safe manner, efficient and fiscally responsible manner. The updated position establishes a primary point of accountability for the development and implementation of the Agency¿s capital facility master plan, including the identification and prioritization of deferred maintenance projects, equipment and building life cycle replacement, and long-term facility planning under supervision and direction of the facilities manager. The position is responsible for coordinating annual capital outlay funding requests, monitoring capital appropriations, reviewing project priorities, and ensuring appropriated funds are expended in accordance with legislative intent and agency priorities. This position also provides centralized oversight of the agency statewide leasing program by ensuring compliance with lease agreements, monitoring landlord performance, verifying that required building maintenance and repairs are completed, and coordinating lease renewals and procurements and partnership with the General Services department. This oversight promotes consistency and lease administration, improves accountability, and helps ensure agency facilities remain safe, functional and compliant.

How does it get done?

This position leads the annual capital outlay planning and submission process, develops long-term facility master plans, and coordinates deferred maintenance initiatives, space planning, equipment replacement schedules, and building life cycle management. The Capital Outlay and Leasing Supervisor maintains centralized records for capital assets, end of life building systems, preventative maintenance activities, warranties, capital appropriations, and project documentation while ensuring projects are completed in accordance with legislative intent, approve budgets, and establish timelines. Responsibilities include conducting statewide site visits, collaborating with project managers, contractors, the General Services Department (GSD), and CYFD field staff, and providing executive leadership with regular reports on project status, budget, risks, and outcomes. This position is responsible for facilitating work orders for building related issues, coordinating services for general and preventative maintenance and assisting with establishing contracts with vendors, and provides assistance to resolve emergency building issues. This position also oversees the agency's statewide leasing program by maintaining lease agreements, coordinating office space assignments, conducting facility assessments, planning and initiating lease procurements for expiring leases, participating in lease negotiations in collaboration with GSD, resolving landlord and facility issues, processing invoices, and ensuring timely payments. In addition, the position administers leased office equipment and facility service contracts, including copiers, postage equipment, shredding services, utilities, pest control, trash and recycling and preventative maintenance for both leased and state-owned buildings statewide. This position will be responsible for coordinating and executing agreements for leased office equipment, including copiers and postage machines. The Capital Outlay and Lease Supervisor will maintain a master inventory of all leased equipment to include location, serial number, and lease expiration. This position will be responsible for ensuring timely renewal of expiring leases. As a supervisor, this position provides leadership and direction to assigned staff by establishing priorities, coaching and developing employees, providing training, approving leave and time requests, conducting performance evaluations, and fostering a culture of accountability, customer service, continuous improvement, and regulatory compliance.

Who are the customers?

The primary customers of this position are CYFD executive leadership, programs, bureaus, field offices, and employees statewide who rely on effective capital planning, facilities management, leasing, maintenance, and space management services. The position also works extensively with the General Services Department, landlords, contractors, project managers, architects, engineers, vendors, and other state agencies to coordinate capital projects, leases, facility services, and maintenance activities. Ultimately, the position supports CYFD¿s mission to ensure the agency's facilities are safe, secure, functional, appropriately maintained, and capable of supporting the delivery of services to children youth, families, and communities.

Ideal Candidate

The ideal candidate is a strategic and organized facilities professional with experience in capital project planning, facilities management, leasing administration, and contract oversight. They possess strong knowledge of capital outlay processes, project management principles, preventive maintenance programs, building systems, space planning, and life cycle asset management. They have ability to analyze budgets, monitor appropriations, interpret legislation, ensure compliance with both state procurement, leasing, and construction requirements. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple complex projects simultaneously while meeting deadlines. They are skilled at building collaborative relationships with executive leadership, contractors, landlords, project managers, and other government agencies. The ideal candidate communicates effectively both verbally and in writing, prepares clear executive reports and presentations, and exercises sound judgment when resolving the facility, project, and leasing issues. The ideal candidate is an effective leader who develops and provides mentorship to employees, promotes teamwork, accountability, and fosters a customer focused approach to serving agency staff throughout the state. They are proactive, solution oriented, and committed to maintaining safe, efficient, and well managed facilities that support the agency's mission.

Bachelor's Degree in a relevant field of study from an accredited college or university and four (4) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Pre-employment background investigation is required and is conditional pending results.

Working Conditions

Work is performed in both an office setting and while conducting field work which includes outdoor exposure to hot, cold, and windy weather conditions. Construction site visits are required with exposure to construction materials, conditions, and noise. Extensive travel may be required, and the use of a state vehicle is required. Work requires extensive use of a personal computer and phone usage and exposure to visual/video display terminal.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.