Real Estate Practice Assistant – Hybrid (Remote 2 Days)

Buchanan Ingersoll-Rooney; Fort Lauderdale (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Paid time off

Paid holidays including floating day

Wellness program

Caregiving assistance via BrightHorizo

Job summary

Buchanan Ingersoll & Rooney, a national law firm, is seeking a Practice Assistant in Fort Lauderdale, FL to support the Real Estate Practice Group. The role offers a hybrid schedule with remote work two days per week after a one-month ramp.

You will handle day-to-day admin, document prep, calendars, and client coordination. The ideal candidate has 5–10 years of legal assistant experience, strong proofreading skills, and proficiency in MS Word/Outlook/Excel/PowerPoint/Teams/Zoom.

Qualifications

• Minimum 5–10 years of legal assistant experience, preferably supporting real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal communication.
• Highly organized with attention to detail and follow-through.
• Positive, team-oriented attitude; able to work independently.
• Ability to balance work from multiple attorneys and meet deadlines.
• Proficiency in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and related systems.

Responsibilities

• Provide day-to-day administrative and legal support to attorneys in the Real Estate Practice Group.
• Prepare, revise, proofread, and format real estate documents and correspondence.
• Coordinate calendars, meetings, conference calls, and travel for attorneys.
• Run conflict checks, open matters, and manage onboarding in firm systems.
• Assist with billing, time entries, and ProForma review as needed.
• Support client communications and coordination with real estate professionals.
• Archive documents and emails accurately in the firm's document management system.

Skills

Proofreading

Document preparation

Oral and written communication

Interpersonal skills

Organization

Attention to detail

Team attitude

Independent work

Time management

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

Job description

Buchanan Ingersoll & Rooney, a national law firm, is seeking a Practice Assistant in Fort Lauderdale, FL to support the Real Estate Practice Group. The role offers a hybrid schedule with remote work two days per week after a one-month ramp.

You will handle day-to-day admin, document prep, calendars, and client coordination. The ideal candidate has 5–10 years of legal assistant experience, strong proofreading skills, and proficiency in MS Word/Outlook/Excel/PowerPoint/Teams/Zoom.