Legal Practice Assistant - Real Estate

Buchanan Ingersoll-Rooney; Fort Lauderdale (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Paid time off

Paid holidays including floating day

Wellness program

Caregiving assistance via BrightHorizo

Job summary

Buchanan Ingersoll & Rooney, a national law firm, is seeking a Practice Assistant in Fort Lauderdale, FL to support the Real Estate Practice Group. The role offers a hybrid schedule with remote work two days per week after a one-month ramp.

You will handle day-to-day admin, document prep, calendars, and client coordination. The ideal candidate has 5–10 years of legal assistant experience, strong proofreading skills, and proficiency in MS Word/Outlook/Excel/PowerPoint/Teams/Zoom.

Qualifications

• Minimum 5–10 years of legal assistant experience, preferably supporting real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal communication.
• Highly organized with attention to detail and follow-through.
• Positive, team-oriented attitude; able to work independently.
• Ability to balance work from multiple attorneys and meet deadlines.
• Proficiency in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and related systems.

Responsibilities

• Provide day-to-day administrative and legal support to attorneys in the Real Estate Practice Group.
• Prepare, revise, proofread, and format real estate documents and correspondence.
• Coordinate calendars, meetings, conference calls, and travel for attorneys.
• Run conflict checks, open matters, and manage onboarding in firm systems.
• Assist with billing, time entries, and ProForma review as needed.
• Support client communications and coordination with real estate professionals.
• Archive documents and emails accurately in the firm's document management system.

Skills

Proofreading

Document preparation

Oral and written communication

Interpersonal skills

Organization

Attention to detail

Team attitude

Independent work

Time management

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

Job description

Practice Assistant - Real Estate

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Practice Assistant for our Fort Lauderdale, FL office. This individual will support members of the Firm’s Real Estate Practice Group.

The Firm is currently on a hybrid work schedule. After the first month of employment, you have the option to work remotely 2 days per week.

Essential Duties and Responsibilities:

• Provide day-to-day administrative and legal support to attorneys and other members of the real estate practice group.
• Possess working knowledge of real estate transactions and related legal terminology.
• Prepare, revise, proofread, and format correspondence and real estate related documents.
• Work in collaboration with real estate paralegals to track outstanding items and critical dates to ensure efficient management and progression of real estate transactions.
• Working knowledge of public records databases including corporate records and other information as requested by attorneys.
• Manage attorney calendars, schedule meetings, conference calls, and other appointments.
• Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
• Support attorney with coordination of events, seminars, and conferences as needed.
• Organize and archive all documents and emails in the document management system using the naming protocol established by the supervising attorney and in compliance with firm policies. Maintain accurate and up to date electronic and physical files.
• Input and manage attorney timekeeper entries and reports via firm system.
• Coordinate travel arrangements.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review.
• Work with attorneys and paralegals to understand client concerns, ensure that clients are satisfied, and communicate with clients and other real estate professionals as instructed.
• Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
• Handle confidential client and firm information with the highest level of professionalism and discretion.
• Anticipate attorney needs, identify potential issues or missing information, and proactively follow up to keep matters moving forward.
• Perform additional duties and projects as assigned.

Required Experience and Key Competencies:

• Must have a minimum of 5-10 years of legal assistant experience, preferably supporting a real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal skills.
• Strong organization skills and exceptional attention to detail, initiative, and follow-through.
• Must have a positive, team-oriented attitude.
• Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and other computer software and document management systems.

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free, full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.