Real Estate Portfolio Operations Coordinator

Frontline Real Estate Partners, LLC; Deerfield (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Annual bonus

On-site work

Full-time employment

Job summary

Frontline Real Estate Partners, LLC is actively seeking a Portfolio Operations Associate to support the operational infrastructure of our growing property management platform. You will coordinate property transitions, maintain accurate property information, and track critical deadlines across a diverse portfolio.

The role requires strong organization, detail orientation, and the ability to manage multiple priorities while collaborating with Property Management, Accounting, and Leadership teams.

Qualifications

• 2+ years of experience in commercial real estate, property management administration, operations coordination, or a similar role preferred.
• Strong organizational skills with the ability to manage multiple assignments and deadlines simultaneously.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and consistently follow through on outstanding tasks.
• Proficiency with Microsoft Excel, Outlook, Word, and other business applications.
• Familiarity with Yardi or other property management software is a plus.

Responsibilities

• Coordinate onboarding of new properties and collect records, vendor info, utilities, insurance, and transition materials.
• Maintain onboarding checklists and track outstanding items.
• Coordinate property setup, banking, reporting systems, and operational transitions.
• Assist with property offboarding, including terminations, notifications, and record transfers.
• Coordinate utility account setups, transfers, terminations, and service issues.
• Maintain accurate utility data and resolve billing discrepancies.
• Ensure continuity of essential property services with internal teams.
• Monitor outstanding utility matters and follow up for timely resolution.
• Track property insurance policies, renewals, expiration dates, and docs.
• Coordinate with brokers for quotes, renewals, certificates, and policy information.
• Maintain insurance records and identify upcoming deadlines.
• Assist with insurance requirements during onboarding/offboarding.
• Maintain property tax information, assessments, payment schedules, and appeals.
• Coordinate with tax attorneys regarding appeals and supporting docs.
• Track deadlines, filings, and compliance requirements.
• Maintain centralized records and communicate outstanding items.
• Create and maintain property files, contacts, and operational records.
• Maintain centralized tracking for critical property information and deadlines.
• Coordinate collection of documents from managers, vendors, borrowers, and third parties.
• Support standardized procedures, checklists, and workflows.
• Assist with portfolio-wide special projects and initiatives.

Skills

Multitasking

Organizational skills

Communication

MS Office

Yardi familiarity

Tools

Yardi

Excel

Outlook

Word

Job description

Frontline Real Estate Partners, LLC is actively seeking a Portfolio Operations Associate to support the operational infrastructure of our growing property management platform. You will coordinate property transitions, maintain accurate property information, and track critical deadlines across a diverse portfolio.

The role requires strong organization, detail orientation, and the ability to manage multiple priorities while collaborating with Property Management, Accounting, and Leadership teams.