Real Estate Operations & Executive Coordinator

Team Architects; Alexandria (VA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Company vehicle

Hybrid work environment

Job summary

The Kristy Moore Team is seeking a Real Estate Operations & Executive Coordinator to serve as the operational backbone across our portfolio of residential sales, property management, renovations, and investment properties.

You’ll manage contracts, coordinate listings, track deadlines, communicate with title companies, lenders, vendors, and clients, and support leadership with strategic organization and efficiency in a hybrid Alexandria, VA environment.

Qualifications

• At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
• Experience working with contracts, documentation, deadlines, and multi-step processes.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable following up professionally and persistently when others are unresponsive.
• Resourceful problem solver who enjoys figuring things out independently.
• Able to balance administrative responsibilities with occasional field work and local travel.
• Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems.
• Valid driver's license and reliable transportation.

Responsibilities

• Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation.
• Track contract deadlines from execution through closing while proactively ensuring all required items are completed on time.
• Coordinate with title companies, lenders, vendors, contractors, clients, and other parties involved in each transaction.
• Manage listing preparation by coordinating paperwork, MLS information, documentation, timelines, and launch readiness.
• Schedule closings, showings, inspections, meetings, and appointments while ensuring all parties remain informed.
• Follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time-sensitive items.
• Communicate with homeowner associations regarding violations, approvals, applications, and required documentation.
• Support property management operations by coordinating with tenants and property manager, vendor communication, and customer service follow up.
• Visit properties as needed to coordinate vendors, deliver documents, or assist with operational tasks.
• Occasionally accompany leadership to appointments or drive to meetings when business travel makes it more efficient.
• Handle business-related errands including obtaining signatures, returning packages, and other operational support tasks.
• Organize digital files, maintain accurate records, and ensure documentation remains current and accessible.
• Anticipate needs before being asked, solve problems independently, and help keep the business running efficiently.

Skills

Organization

Communication

Problem solving

Attention to detail

Time management

Driving

Tools

Google Workspace

Microsoft Office

CRMs

Digital documents

Job description

Real Estate Operations & Executive Coordinator

Real Estate Operations | Hybrid | Alexandria, VA

Behind every successful real estate business is someone who keeps everything moving.

At The Kristy Moore Team, we're looking for a highly organized, proactive operations professional who thrives on bringing order to fast-moving environments. This isn't your typical administrative role, and it isn't a traditional Executive Assistant position either.

You'll become the trusted right hand to our leadership team while supporting multiple real estate businesses spanning residential sales, property management, renovations, new construction, and investment properties. One day you might be preparing contracts, coordinating listings, and tracking deadlines. The next, you could be visiting a property, obtaining signatures, coordinating with vendors, following up with an HOA, or helping ensure a closing stays on track.

If you're someone who naturally thinks three steps ahead, enjoys solving problems before they become problems, and takes pride in making everyone else's job easier, we'd love to meet you.

Why Join The Kristy Moore Team

• Become a true business partner. This isn't a role where you'll simply check boxes or answer emails. You'll become a trusted extension of leadership, helping keep multiple businesses organized and moving forward.
• Variety every single day. You'll split your time between operations, contract management, listings, field support, and executive assistance. No two days look exactly alike.
• Hybrid flexibility. After your initial onboarding and training period, you'll have the flexibility to work remotely while remaining closely connected with the team. Most meetings are virtual, with occasional office time and local travel throughout the week.
• Work alongside an experienced entrepreneur. You'll gain firsthand exposure to residential real estate, property management, renovations, new construction, and investment operations while learning how a growing real estate business is built.
• Growth opportunities. The better you become at keeping the business organized and running efficiently, the more responsibility and opportunity you have to grow alongside the company.
• Monday-Friday schedule. We believe in staying proactive during the week so work doesn't spill into evenings and weekends. While occasional flexibility may be needed for appointments, weekend work isn't the expectation.

The Opportunity

As our Real Estate Operations & Executive Coordinator, you'll serve as the operational backbone of the organization.

You'll support multiple companies across our real estate portfolio by managing contracts, coordinating listings, tracking deadlines, communicating with vendors, title companies, clients, contractors, and associations, while helping leadership stay focused on growing the business.

This role combines real estate operations, transaction coordination, executive support, and administrative support into one dynamic position.

Some days you'll spend most of your time managing contracts, following up on inquiries, paperwork and communications. Other days you'll be visiting properties, helping with appointments, obtaining signatures, coordinating vendors, or solving unexpected problems that naturally arise in real estate.

Your job is simple in theory but challenging in practice: keep projects moving, keep details organized, and help ensure nothing falls through the cracks.

What You'll Do

• Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation.
• Track contract deadlines from execution through closing while proactively ensuring all required items are completed on time.
• Coordinate with title companies, lenders, vendors, contractors, clients, and other parties involved in each transaction.
• Manage listing preparation by coordinating paperwork, MLS information, documentation, timelines, and launch readiness.
• Schedule closings, showings, inspections, meetings, and appointments while ensuring all parties remain informed.
• Follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time‑sensitive items.
• Communicate with homeowner associations regarding violations, approvals, applications, and required documentation.
• Support property management operations by coordinating with tenants and property manager, vendor communication, and customer service follow up.
• Visit properties as needed to coordinate vendors, deliver documents, or assist with operational tasks.
• Occasionally accompany leadership to appointments or drive to meetings when business travel makes it more efficient.
• Handle business‑related errands including obtaining signatures, returning packages, and other operational support tasks.
• Organize digital files, maintain accurate records, and ensure documentation remains current and accessible.
• Anticipate needs before being asked, solve problems independently, and help keep the business running efficiently.

Who You Are

You're the type of person who notices the missing detail before anyone else does.

You don't wait to be told what needs attention—you naturally identify priorities, take ownership, and follow through until the job is complete.

You remain calm when plans change, enjoy solving problems, and know that persistence often matters more than the first attempt.

Most importantly, you're dependable. Whether it's coordinating a closing, obtaining a difficult signature, following up with an HOA, or keeping leadership organized, people know they can trust you to get it done.

What We're Looking For

• At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
• Experience working with contracts, documentation, deadlines, and multi‑step processes.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable following up professionally and persistently when others are unresponsive.
• Resourceful problem solver who enjoys figuring things out independently.
• Able to balance administrative responsibilities with occasional field work and local travel.
• Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems.
• Valid driver's license and reliable transportation.

Compensation

We believe exceptional operational professionals deserve to be rewarded accordingly.

• Competitive base salary of $65,000–$75,000 annually, depending on experience
• Health Insurance
• Paid Time Off
• Company vehicle available when business travel requires it
• Hybrid work environment after onboarding

About The Kristy Moore Team

The Kristy Moore Team is a growing real estate organization operating across residential sales, investment properties, property management, renovations, and new construction.

We believe relationships drive great business, systems create consistency, and exceptional service is our competitive advantage. Our team values ownership, positivity, integrity, and people who naturally take initiative rather than waiting to be told what to do.

We're looking for someone who wants more than an administrative job—we're looking for someone who wants to become an indispensable part of a growing business.

Ready to Join?

If you're an organized operations professional with real estate experience who enjoys variety, solving problems, and becoming the trusted right hand to a fast‑growing real estate team, we'd love to hear from you.

Apply with your resume and complete the following Job Fit Assessment: https://TeamArchitects.asmt.io/X4XP464XF/REJob-Assessment