Real Estate Operations & Asset Coordinator

NFP Corp; Pittsburgh (Allegheny County); On-site; USD 53,000 - 75,000; Full time

Benefits offered by this job

PTO & paid holidays

401(k) with match

Health & wellness programs

Exclusive discount programs

Job summary

NFP Corp is seeking a Real Estate Administrator to coordinate day-to-day real estate operations, manage documentation, and support client and vendor communications. The role includes coordinating repairs, inspections, appraisals, and maintaining accurate records across property files.

Applicants should have an associate's or bachelor's degree in business administration or related fields, with prior real estate administrative experience.

Qualifications

• Associate's or bachelor's degree in business administration, real estate, property management, or a related field preferred; equivalent relevant experience may be considered.
• Prior administrative experience in real estate, property management, transaction coordination, vendor coordination, or a related setting preferred.
• Experience maintaining detailed records, coordinating vendors, and tracking multiple deadlines and projects preferred.

Responsibilities

• Coordinate day-to-day real estate operational and administrative activities.
• Serve as a point of contact for client requests, vendor communications, and property-related matters.
• Prepare reports, correspondence, spreadsheets, project updates, and related records.
• Maintain tracking tools, calendars, and follow-up items related to real estate projects and asset oversight.
• Maintain accurate property files, contracts, insurance documentation, tax records, appraisals, inspection reports, vendor agreements, invoices, and correspondence.
• Track insurance renewals, inspection schedules, appraisal updates, tax deadlines, HOA requirements, maintenance projects, and transaction milestones.
• Monitor documentation requirements and follow up on missing,expired, or incomplete records.
• Coordinate repairs, maintenance projects, inspections, and contractor activities from initiation through completion.
• Acquire proposals, estimates, invoices, and accompanying records from vendors and contractors.
• Track open maintenance items and follow up to ensure timely completion.
• Coordinate insurance claims, inspections, and supporting documentation with carriers, adjusters, and service providers.
• Schedule and coordinate appraisals, property inspections, surveys, engineering reviews, and related services.
• Monitor HOA notices, violations, architectural review requests, and compliance requirements.
• Coordinate property tax payment processes and communications with taxing authorities when necessary.
• Maintain communication with clients regarding repairs, inspections, property matters, and project status updates.
• Track contract achievements, verification processes, closing requirements, and transaction timelines.
• Coordinate collection of transaction-related documents and supporting materials.
• Maintain project dashboards and reporting tools covering inspections, claims, maintenance activities, and transaction status.
• Raise material property issues, compliance concerns, insurance matters, or project delays to department leadership when appropriate.

Skills

Organization

Detail-oriented

Administrative skills

MS Office proficiency

Education

Business Administration degree

Tools

Microsoft Office

Job description

NFP Corp is seeking a Real Estate Administrator to coordinate day-to-day real estate operations, manage documentation, and support client and vendor communications. The role includes coordinating repairs, inspections, appraisals, and maintaining accurate records across property files.

Applicants should have an associate's or bachelor's degree in business administration or related fields, with prior real estate administrative experience.