Operations & Admin Coordinator (Real Estate)

24 Seven Talent; New York (NY); On-site; USD 42,000 - 70,000; Full time

Job summary

24 Seven Talent is seeking an Operations & Admin Coordinator to support the Real Estate Operations Manager. You will oversee purchase orders, invoices, billing, and procurement while helping coordinate building operations and tenant services.

The role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in MS Office and procurement systems is expected.

Qualifications

• Experience in admin, operations, facilities, property management, or accounting support.
• Experience handling purchase orders, invoicing, billing or accounts payable processes.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced, service-oriented environment.
• Strong communication skills and a customer-focused approach.
• Comfortable learning new software and working within procurement or property management systems.
• Proficient in Microsoft Office, particularly Excel and Outlook.

Responsibilities

• Manage the full lifecycle of purchase orders, invoices, and vendor payments.
• Coordinate billing, expense tracking, and other financial administrative activities.
• Maintain accurate records within the organization's property management platform.
• Partner with internal departments and external vendors to ensure building operations run smoothly.
• Assist with tenant onboarding, communication, and ongoing service requests.
• Coordinate maintenance activities and monitor the completion of work orders.
• Perform routine inspections of shared spaces to ensure facilities meet operational standards.
• Support vendor scheduling, inventory management, and procurement activities.
• Build strong working relationships with tenants, landlords, security, and service providers.
• Provide broad administrative and operational support on special projects and day-to-day initiatives as assigned.

Skills

Purchase orders

Invoices

Accounts payable

Billing

Vendor management

Organization

Communication

Multi-tasking

Tools

Microsoft Excel

Microsoft Outlook

Procurement software

Property management platform

Job description

Client Overview

Our client is a leading luxury retail global organization.

Role Overview

This position combines administrative support, financial coordination, and property operations into one dynamic role. Acting as the primary support to the Real Estate Operations Manager, you will oversee purchase orders, invoice processing, billing, and procurement while helping coordinate building operations and tenant services.

Operations & Admin Coordinator Responsibilities

• Manage the full lifecycle of purchase orders, invoices, and vendor payments.
• Coordinate billing, expense tracking, and other financial administrative activities.
• Maintain accurate records within the organization's property management platform.
• Partner with internal departments and external vendors to ensure building operations run smoothly.
• Assist with tenant onboarding, communication, and ongoing service requests.
• Coordinate maintenance activities and monitor the completion of work orders.
• Perform routine inspections of shared spaces to ensure facilities meet operational standards.
• Support vendor scheduling, inventory management, and procurement activities.
• Build strong working relationships with tenants, landlords, security, and service providers.
• Provide broad administrative and operational support on special projects and day-to-day initiatives as assigned.

Operations & Admin Coordinator Qualifications

• Previous experience in an administrative, operations, facilities, property management, or accounting support role.
• Experience handling purchase orders, invoicing, billing, or accounts payable processes.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced, service-oriented environment.
• Strong communication skills and a customer-focused approach.
• Comfortable learning new software and working within procurement or property management systems.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Self-motivated, dependable, and willing to take ownership of a wide range of responsibilities.