Real Estate Office Coordinator

FLF Holdings; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

FLF Holdings in New York seeks an organized administrative assistant to support its commercial and multifamily property divisions. You will correspond with tenants and investors, assist with inspections, and help with routine accounting tasks.

Responsibilities include processing invoices, handling leasing calls, copying and scanning documents, and supporting executives with various duties as needed to keep operations running smoothly.

Qualifications

• Administrative experience preferred.
• Strong written and verbal communication skills.
• Proficient in document handling and basic accounting tasks.

Responsibilities

• Correspond with tenants and investors.
• Assist with inspecting properties.
• Follow up on tasks assigned by company principals to managers.
• Respond to emails in a timely manner.
• Copy and scan documents.
• Assist with accounting tasks, including processing invoices.

Skills

Multitasking

Time management

Written and verbal communication

Teamwork

Job description

We provide comprehensive management services for a diverse range of property types, including multifamily, office, and retail properties. Our services encompass all day-to-day operations, including:

• Maintenance: Ensuring properties are well-maintained through both routine and responsive maintenance.
• Staffing: Recruiting and managing qualified team members for all property needs.
• Leasing: Acquiring and retaining tenants to maximize occupancy.
• Accounting: Providing transparent and accurate financial reporting.
• Risk Management & Insurance: Identifying and mitigating potential risks to protect your investment.

Essential Job Functions: Accountable for providing property management support for FLF commercial and multifamily property division.

1. Correspond with tenants and investors

2. Assist with inspecting properties.

3. Follow up on tasks assigned by company principal to managers

5. Respond timely to emails

6. Copy/Scan

7. Stuff Envelopes with checks (assisting with accounting admin tasks)

8. Answer leasing calls when necessary

9. Process invoices for approval

10. Assist company principal with occasional personal items

11. Other tasks assigned to you by company executives based on their admin support needs (COO, President, Owner, Senior VP, CFO, Controller, Senior Accountant, VP of Acquisitions, Construction Project Manager

12. Other tasks assigned to you as you learn the business

1. Ability to multitask, prioritize and manage time appropriately resulting in successful completion of projects.

2. The ability to produce outstanding results through empowering others or by working independently

3. Possess communication skills both written and verbal that produce successful and productive outcomes at all levels.

4. Ability to work both independently and as part of a team and to take on different roles within the team setting.

5. Strong organizational, analytical and verbal skills. Think outside the box

6. Is comfortable in support role and doing tasks that might be considered menial.

7. Operate with integrity and honesty having the best interest of company as a priority.