Property Administrator

Commercial Florida Realty Partners; Boca Raton (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

Commercial Florida Realty Partners seeks a Property Administrator to manage day-to-day administration for multiple commercial buildings in Florida, including rent processing, tenant and owner inquiries, invoices, and lease data entry.

The role supports the Property Manager, handles CAM and rent rolls, coordinates with tenants, vendors, and owners, and assists with marketing, reports, and file maintenance.

Qualifications

• 2+ years of related experience in property management.
• Strong communication and organizational skills.
• Proficient in MS Word, Excel, Outlook; knowledge of Yardi a plus.
• Valid driver’s license and ability to travel to sites.

Responsibilities

• Record and manage accounts receivable, including rent collection.
• Process accounts payable and code invoices.
• Maintain rent rolls and CAM recovery details.
• Input and update lease and ownership information.
• Coordinate marketing programs and leasing activity.
• Provide general administrative support to the Property Manager.

Skills

Accounts Receivable

Accounts Payable

Office Administration

Tenant Relations

Data Entry

MS Word

MS Excel

Tools

Yardi

Microsoft Office

Outlook

Job description

Company Description Commercial Florida Realty Partners is a full-service boutique commercial real estate organization specializing in asset management, property management, leasing, and acquisition and disposition of office properties across Florida. Founded in 1994 and headquartered in Boca Raton with additional staff in Tampa, the firm has a long-standing reputation for real estate excellence built on integrity, loyalty, teamwork, professionalism, and passion. The leadership team brings deep experience from national firms, maintaining strong relationships with corporate real estate users, senior brokers, advisers, and institutional and private equity owners. Commercial Florida focuses primarily on leasing and property/asset management of office properties, providing personalized, high-quality service to clients throughout the state.

The Property Administrator is responsible for the day-to-day administration of multiple commercial office buildings and condominiums. This includes collecting rent, managing tenant and owner requests, reviewing and coding all invoices, inputting lease and ownership information for tenants and owners, and other duties assigned by the Property Manager.

Essential Functions

• Accounts Receivable
  • Record collections, collect arrears and ensure timely rental payments, including reconciliation of accounts as needed.
  • Liaise with tenants and owners for accounting and accounts receivable matters, including rent and CAM.
  • Review and post Common Area Maintenance (CAM) recovery charges.
• Accounts Payable
  • Review, research, when necessary, code and enter invoices.
• Additional Accounting Procedures
  • Additional procedures may include, but are not limited to, reviewing A/R and A/P reports.
  • Assist in preparation of year-end reconciliations and annual invoices.
  • Review and print relevant monthly reports and ensure accuracy of Rent Rolls and Rent Ups.
  • Ensure tenants and owners are abiding by lease covenants and applicable condominium requirements.
  • Input and update, as needed, ownership and lease information for new and existing owners and tenants.
  • Issue welcome packages/handbooks to new tenants and owners.
  • Handle general day-to-day inquiries and concerns from tenants and owners.
  • Maintain current insurance certificates for tenants, owners, and vendors pursuant to lease/contract requirements.
  • General office / administrative duties include, but are not limited to, ensuring property files and records are properly maintained for owners, tenants, vendors, vendor contracts and insurance certificates.
  • Provide administrative support and coordination to the Property Manager.
  • Assist with obtaining supplier and contractor quotations.
  • Tour space and promote leasing activity.
  • Coordinate and execute marketing programs and promotions for properties.
  • Other duties and projects as assigned from time to time.

Requirements

• 2+ years of related experience, preferably in the property management field.
• Career oriented for potential future advancement to Assistant Property Manager.
• Valid driver’s license and access to a vehicle.
• Be willing to travel to sites as needed.
• Ability to communicate effectively and professionally, both orally and in writing, with owners, tenants, and team members.
• Ability to develop and sustain cooperative working relationships.
• Professional phone manner.
• Strong time management skills, including the ability to multi-task, work under pressure, and achieve quality results.
• Proven innovation with a willingness to manage and adapt to change.
• Solid computer skills, including intermediate to advanced skills in MS Word, Excel, Microsoft Office, and Outlook.
• Knowledge of Yardi is a plus.

Contact

George Sacks, President