Real Estate Office Administrator & Transactions Coordinator

Howard Hanna Real Estate Services; Peninsula Township (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Howard Hanna Real Estate Services is seeking an Administrative Assistant to provide comprehensive administrative, secretarial and advertising support to the branch office and sales agents in Michigan. This role handles real estate transaction documentation, social media management with Canva, sign and lock box inventory, and general office duties.

The position requires strong clerical and accounting basics, professional communication, and the ability to work independently while maintaining

Qualifications

• Must maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers; exemplary customer service skills.
• Must communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proficient in Word, Excel, PowerPoint, Publisher and Outlook; accurate typing.
• Prior experience in an office administrative role is preferred.
• Knowledge of basic accounting, bookkeeping and computer skills is required.
• Ability to work independently on confidential material.
• Must possess good judgment and problem solving skills.
• Ability to stay current with training offered by the company or outside sources.

Responsibilities

• Processes and maintains accurate records of all real estate transactions, reporting to the Office Manager and Accounting Department.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, maintains office sign inventory.
• Maintains Lock Box inventory and logs.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents (dues, board fees, applications).
• Answers telephone and greets visitors.
• Requests service when machines need repairs; orders office supplies; keeps the office neat and orderly.
• May perform other duties as assigned.
• Co-ordinate and process files in conjunction with the TC team; process earnest money and commission deposits.

Skills

Customer service

Professional communication

Clerical skills

Typing

Administrative skills

Problem solving

Independent work

Attention to accuracy

Education

High school diploma

Business school education desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Canva

Job description

Howard Hanna Real Estate Services is seeking an Administrative Assistant to provide comprehensive administrative, secretarial and advertising support to the branch office and sales agents in Michigan. This role handles real estate transaction documentation, social media management with Canva, sign and lock box inventory, and general office duties.

The position requires strong clerical and accounting basics, professional communication, and the ability to work independently while maintaining