Administrative Assistant

Howard Hanna Real Estate Services; Peninsula Township (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Howard Hanna Real Estate Services is seeking an Administrative Assistant to provide comprehensive administrative, secretarial and advertising support to the branch office and sales agents in Michigan. This role handles real estate transaction documentation, social media management with Canva, sign and lock box inventory, and general office duties.

The position requires strong clerical and accounting basics, professional communication, and the ability to work independently while maintaining

Qualifications

• Must maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers; exemplary customer service skills.
• Must communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proficient in Word, Excel, PowerPoint, Publisher and Outlook; accurate typing.
• Prior experience in an office administrative role is preferred.
• Knowledge of basic accounting, bookkeeping and computer skills is required.
• Ability to work independently on confidential material.
• Must possess good judgment and problem solving skills.
• Ability to stay current with training offered by the company or outside sources.

Responsibilities

• Processes and maintains accurate records of all real estate transactions, reporting to the Office Manager and Accounting Department.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, maintains office sign inventory.
• Maintains Lock Box inventory and logs.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents (dues, board fees, applications).
• Answers telephone and greets visitors.
• Requests service when machines need repairs; orders office supplies; keeps the office neat and orderly.
• May perform other duties as assigned.
• Co-ordinate and process files in conjunction with the TC team; process earnest money and commission deposits.

Skills

Customer service

Professional communication

Clerical skills

Typing

Administrative skills

Problem solving

Independent work

Attention to accuracy

Education

High school diploma

Business school education desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Canva

Job description

SUMMARY:

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva
• Orders installation and removal of signs, as well as maintains office sign inventory
• Accurately maintains the Lock Box inventory and logs
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents
• Processes checks for funds involved in real estate transactions
• Processes documents for new agents, including dues, board fees and applications
• Answers telephone and greets visitors
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner
• May perform other duties as assigned

TRANSACTION SUPPORT:

• Process earnest money and commission check deposits
• Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills
• Ability to communicate professionally in oral and written fashion
• Must possess strong clerical, statistical and administrative skills
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy
• Prior experience in an office administrative role is preferred
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills
• Ability to maintain skills required through training offered by the company or outside sources

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.