Real Estate Admin & Social Media Coordinator

Howard Hanna

Town of Penfield (NY)

On-site

USD 26,000 - 28,000

Full time

14 days+

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Job summary

Howard Hanna Real Estate Services is seeking an Administrative Assistant to help with administrative, secretarial and advertising tasks at the Penfield branch. You will support the sales team, manage records, and assist with social media content using Canva.

Under the Sales Office Manager, you will coordinate office operations, process earnest money and commissions, and ensure accurate data entry across the transaction system. This is an on-site role based in New York.

Qualifications

Must have strong customer service skills and professional communication.
High school diploma required; business school education desirable.
Experience with basic accounting/bookkeeping helps.
Prior office administration experience preferred.

Responsibilities

Process and maintain accurate records of real estate transactions and reports.
Manage office social media (Instagram, Facebook, LinkedIn), create materials in Canva.
Order signs, maintain sign inventory and lock box logs.
Perform general secretarial duties and process funds in transactions.
Prepare documents for new agents and coordinate with the TC team.
Answer phones and greet visitors; maintain a neat office.