Real Estate Office Admin & Transactions Coordinator

Weichert; Ship Bottom (NJ); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) retirement savings

Paid Time Off (PTO)

Flexible Spending Accounts (FSA)

Job summary

Weichert Co. is seeking an Administrative Assistant in Long Beach Island, NJ.

The role supports daily real estate transaction processing and office administration for the Sales Office(s), assisting the Branch Vice President and sales associates with information and tools needed to conduct their business. The position involves onboarding new sales associates, coordinating licensing and onboarding documents, maintaining files in MLS and Weichert systems, and providing training on Weichert

Qualifications

• High school diploma or GED requirement.
• Valid driver’s license required.
• Real Estate License preferred, but not required and to be held in our Weichert Referral Associate Company.

Responsibilities

• Maintains the Sales Office(s)’s daily office administration and day-to-day operation of real estate transaction processing.
• Maintains all listing and sales transaction files in Weichert’s transactional systems with daily entry/updates, processing of escrow deposit monies, and status changes of transactions.
• Validates and prepares audit of transaction files in Weichert’s transactional systems as compared to data in the local MLS systems on a weekly basis.
• Coordinates reports with the Power of Yellow partners and updates Huddle reports daily/weekly.
• Maintains Open House Program in the Sales Office(s).
• Processes settled/closed commission files and related activities for sales associates for timely submission to Central office/Associate Services.
• Maintains advertising placements for the Sales Office(s) on various platforms.
• Assists sales associates with operational and transactional inquiries.
• Works with Central Licensing staff on onboarding packages for new sales associates and related documentation.
• Participates in onboarding orientation for new sales associates joining Weichert.
• Demonstrates usage of Sales Office(s) technology and coordinates training needs.
• Orders office supplies and manages vendor relations and weekly inventory audit.
• Manages vendor files and coordinates services for office equipment.
• Submits purchase requests and processes payment requests through Concur.
• Assists leadership with reports and slide updates for weekly Sales Meetings.

Skills

Microsoft Office

Organization skills

Communication skills

Detail oriented

Education

High school diploma or GED

Job description

Weichert Co. is seeking an Administrative Assistant in Long Beach Island, NJ.

The role supports daily real estate transaction processing and office administration for the Sales Office(s), assisting the Branch Vice President and sales associates with information and tools needed to conduct their business. The position involves onboarding new sales associates, coordinating licensing and onboarding documents, maintaining files in MLS and Weichert systems, and providing training on Weichert