Real Estate Office Admin & Transaction Support

Weichert; Livingston (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings

Paid Time Off (PTO)

Flexible Spending Accounts (FSA)

Job summary

Weichert is seeking an Office Administrator to support the Sales Office in daily real estate transaction processing and office operations. You will manage file integrity, system updates, and advertising logistics for the office.

Role requires strong organizational skills and the ability to coordinate with agents and department staff. This position includes onboarding new associates and providing process training as needed.

Qualifications

• High school diploma or GED is required.
• Real Estate License preferred, but not required and to be held in our Weichert Referral Associate Company.
• Must have proficiency with standard office software and systems.

Responsibilities

• Maintains the Sales Office(s)’s daily office administration and day-to-day operation of real estate transaction processing.
• Keeps all listing and sales transaction files updated in Weichert’s transactional systems.
• Performs weekly audits comparing transaction data with MLS records.
• Coordinates reports with Power of Yellow partners and updates Huddle reports daily/weekly.
• Maintains Open House Program and schedules/records activity.
• Processes settled/closed commission files for submission to Central office/Associate Services.
• Manages advertising placements across social media for the Sales Office(s).
• Assists sales associates with operational and transactional inquiries as needed.
• Supports onboarding for new sales associates including setup of wifi and printers.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Multi-tasking

Communication skills

Education

High school diploma or GED

Real Estate License preferred

Tools

Microsoft Office

Job description

Weichert is seeking an Office Administrator to support the Sales Office in daily real estate transaction processing and office operations. You will manage file integrity, system updates, and advertising logistics for the office.

Role requires strong organizational skills and the ability to coordinate with agents and department staff. This position includes onboarding new associates and providing process training as needed.