Real Estate Admin & Transactions Coordinator

Weichert, Realtors; Westfield (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

Paid Time Off

Flexible Spending Accounts

Job summary

Weichert Co. in Westfield, NJ seeks an Administrative Assistant to support the Processing Manager and Sales Office leadership. The role ensures timely processing of real estate transactions and keeps MLS data and Weichert systems up to date.

The ideal candidate has strong Microsoft Office skills, excellent organizational abilities, and the capacity to multi-task in a fast-paced environment. This full-time position offers competitive compensation and benefits.

Qualifications

• High school diploma or GED required.
• Minimum 1 year in real estate, title, or law office environment preferred.
• Proficiency with Microsoft Office and standard business software.

Responsibilities

• Maintain daily office administration and transaction processing.
• Update listings and sales files in Weichert systems and MLS weekly.
• Prepare and audit transaction files against MLS data.
• Coordinate reports with mortgage/title/insurance partners and update daily huddle reports.
• Manage Open House program and advertising placements.
• Assist with onboarding, training, and supplier coordination.
• Submit purchase requests and process payments via Concur.
• Provide support to Branch VP and sales leaders as needed.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Communication

Attention to detail

Multi-tasking

Independent working

Written communication

Education

High school diploma or GED

Job description

Weichert Co. in Westfield, NJ seeks an Administrative Assistant to support the Processing Manager and Sales Office leadership. The role ensures timely processing of real estate transactions and keeps MLS data and Weichert systems up to date.

The ideal candidate has strong Microsoft Office skills, excellent organizational abilities, and the capacity to multi-task in a fast-paced environment. This full-time position offers competitive compensation and benefits.