Real Estate Office & Transactions Specialist

Weichert; Westfield (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & disability coverage

401(k) retirement savings

Paid Time Off (PTO)

Flexible Spending Accounts (FSA)

Job summary

Weichert is seeking an Administrative Assistant at our Westfield, NJ office. The Processing Manager will provide day-to-day operations support for the Sales Office(s) and assist the Branch Vice President, ensuring timely real estate transaction processing and up-to-date information in MLS and Weichert systems.

The role covers filing, reporting, onboarding new sales associates, and maintaining equipment, supplies, and office communications while coordinating with multiple departments to keep

Qualifications

• High school diploma or GED required.
• Valid driver’s license.
• Real Estate License preferred, but not required and to be held in our Weichert Referral Associate Company.
• One year of related experience working in a real estate, title or law office environment preferred.
• Proficiency in Microsoft Office suite.

Responsibilities

• Maintains the Sales Office(s)’s daily office administration and day-to-day operation of real estate transaction processing.
• Maintains all listing and sales transaction files in Weichert’s transactional systems including Broker Sumo and SkySlope with daily entry/updates, processing of escrow deposit monies, and status changes of transactions.
• Validates and prepares audit of transaction files in Weichert’s transactional systems as compared to data in the local MLS systems on a weekly basis.
• Coordinates reports and communication with Power of Yellow partners of newly reported sales, updating Huddle reports daily/weekly.
• Maintains Open House Program and schedules daily/weekly Open Houses.
• Processes settled/closed commission files and related activities for sales associates for timely submission to Central office/Associate Services.
• Maintains advertising placements daily/weekly/monthly on electronic social media platforms.
• Assists sales associates with operational and transactional inquiries.
• Works with Central Licensing and handles hiring packages for new sales associates; transfers, terminations, and compiling documentation.
• Participates in onboarding orientation for new sales associates and assists with connectivity to office wifi network and printers.

Skills

MS Office

Tech literacy

Organizational skills

Interpersonal skills

Attention to detail

Independent work

Communication skills

Math skills

Office equipment

Education

High school diploma or GED

Job description

Weichert is seeking an Administrative Assistant at our Westfield, NJ office. The Processing Manager will provide day-to-day operations support for the Sales Office(s) and assist the Branch Vice President, ensuring timely real estate transaction processing and up-to-date information in MLS and Weichert systems.

The role covers filing, reporting, onboarding new sales associates, and maintaining equipment, supplies, and office communications while coordinating with multiple departments to keep