Real Estate Office Admin & Transactions Coordinator

Howard Hanna Real Estate Services; Endwell (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Howard Hanna Real Estate Services in Endwell, NY, is seeking an Administrative Assistant to provide administrative, secretarial and advertising support to the branch and sales agents under the supervision of the Sales Office Manager.

The role requires strong clerical skills, proficiency with Word, Excel, PowerPoint, Publisher and Outlook, and the ability to handle confidential materials, maintain records, process invoices, manage sign and lock box inventories, and greet visitors.

Qualifications

• High school diploma required; business school education desirable.
• Strong clerical, statistical and administrative skills.
• Proven customer service and professional communication abilities.

Responsibilities

• Processes and maintains accurate records of all real estate transactions.
• Collects, types and processes advertisements for newspapers and TV with Marketing.
• Orders installation and removal of signs and maintains sign inventory.
• Maintains Lock Box inventory and logs.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues and board fees.
• Updates real estate transaction data in the computer system.
• Answers telephone and greets visitors.
• Requests service for machines; orders office supplies; keeps the office neat.
• May perform other duties as assigned.

Skills

Customer service

Professional communication

Clerical skills

Typing accuracy

Independent work

Positive attitude

Office software

Education

High school diploma

Business school desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Howard Hanna Real Estate Services in Endwell, NY, is seeking an Administrative Assistant to provide administrative, secretarial and advertising support to the branch and sales agents under the supervision of the Sales Office Manager.

The role requires strong clerical skills, proficiency with Word, Excel, PowerPoint, Publisher and Outlook, and the ability to handle confidential materials, maintain records, process invoices, manage sign and lock box inventories, and greet visitors.