Real Estate Office Admin & Social Media Coordinator

Howard Hanna Real Estate Services; Toledo (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Howard Hanna Real Estate Services in Ohio seeks an Administrative Assistant to support the Napoleon, Wauseon and Defiance offices under the Sales Office Manager. You will handle transaction records, secretarial duties and advertising support for the branch and its agents.

Responsibilities include managing social media content with Canva, processing checks and documents, updating transaction data, greeting visitors, handling office supply orders, and coordinating with the TC team to process

Qualifications

• Must have positive, professional attitude with customers and colleagues.
• Strong oral and written communication skills.
• Strong clerical, statistical and administrative abilities.
• Proficient in Word, Excel, PowerPoint, Publisher and Outlook; accurate typing.
• Prior office administrative experience preferred.
• High school diploma required; business school education desirable.
• Knowledge of basic accounting, bookkeeping and computer skills.
• Able to work independently on confidential material.
• Good judgment and problem-solving skills.
• Willing to maintain skills through training.

Responsibilities

• Process and maintain records of real estate transactions.
• Report information to Office Manager and Accounting.
• Manage and maintain office social media (Canva).
• Order signs and maintain sign inventory.
• Maintain Lock Box inventory and logs.
• Perform general secretarial duties for Office Manager and agents.
• Process checks for funds involved in transactions.
• Process documents for new agents (dues, board fees, applications).
• Update real estate transaction data in the system.
• Answer phones and greet visitors.
• Request service for office equipment; order supplies; keep office neat.
• May perform other duties as assigned.
• Coordinate with TC team in Transaction Support: earnest money and commission deposits.

Skills

Customer service

Professional communication

Clerical skills

Administrative skills

Typing accuracy

Problem solving

Independent work

Confidential materials handling

Attention to detail

Training adaptability

Education

High school diploma

Business school desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Howard Hanna Real Estate Services in Ohio seeks an Administrative Assistant to support the Napoleon, Wauseon and Defiance offices under the Sales Office Manager. You will handle transaction records, secretarial duties and advertising support for the branch and its agents.

Responsibilities include managing social media content with Canva, processing checks and documents, updating transaction data, greeting visitors, handling office supply orders, and coordinating with the TC team to process