Tax & Estates Legal Practice Assistant

FBT Gibbons LLP; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health care (medical, dental, vision)

Life insurance

Short- and long‑term disability

Paid parental leave

Wellbeing programs

EAP programs

Paid time off

401(k) with employer matching

Profit-sharing

Job summary

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers on tax, benefits, and estates matters within the Client Support Team. The role emphasizes proactive organization, precise document handling, and responsive client service in a fast-paced law firm environment.

The ideal candidate will have at least 2 years of legal practice assistant experience, strong MS Office skills, and the ability to learn CST workflow software quickly.

Qualifications

• High school diploma or equivalent.
• 2+ years of legal practice assistant experience required; tax, benefits and estates experience preferred.
• Highly proficient in Microsoft Office software.
• Ability to learn and apply CST workflow application at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage the business intake process, open new files, and draft engagement letters.
• Prepare, revise, and format legal documents and correspondence; proofread and save final documents.
• Maintain and manage timekeeper calendars and deadlines.
• Assist with projects, overflow work, and other duties to support attorneys and colleagues.
• Process administrative tasks including mail, audits, expense reports, and client billing statements.
• Use the CST workflow application to enter and manage support requests from start to finish.
• Navigate CST workflow proficiently and prioritize tasks for efficient completion.
• Monitor the task queue and take on new tasks to maintain workflow.

Skills

Legal support experience

Communication

Teamwork

Attention to detail

Multitasking

Education

High school diploma

Tools

Microsoft Office

CST workflow application

Job description

FBT Gibbons LLP is seeking a Legal Practice Assistant to support attorneys and timekeepers on tax, benefits, and estates matters within the Client Support Team. The role emphasizes proactive organization, precise document handling, and responsive client service in a fast-paced law firm environment.

The ideal candidate will have at least 2 years of legal practice assistant experience, strong MS Office skills, and the ability to learn CST workflow software quickly.