Real Estate Legal Assistant

LHH US; Minnesota; On-site; USD 48,000 - 91,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer contributions

Paid time off and holidays

Paid parental leave

Life and disability insurance

Job summary

LHH US in Minneapolis seeks a Real Estate Legal Assistant to provide comprehensive administrative and legal support to a law firm’s Real Estate practice group. You will handle sophisticated real estate transactions, coordinating with attorneys, paralegals, and clients in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and proficiency with MS Office. Experience with transaction closings, document management, and billing is preferred.

Qualifications

• Strong interest in real estate law and transactions.
• Experience providing administrative support in a professional environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Draft, revise, and proofread organizational and transactional documents.
• Create, update, and maintain transaction and closing checklists.
• Liaise between attorneys and clients to facilitate communication and document transmission.
• Assist with real estate transaction closings and related coordination.
• Prepare and manage closing books and post-closing documentation.
• Track signature pages, original documents, and closing materials.
• Maintain deadlines and closing calendars.
• Organize electronic client files and records.
• Monitor attorney inboxes and assist with electronic filing and document management.
• Open new client matters and maintain matter records.
• Process client invoices and billing tasks.
• Prepare document comparisons and revisions.
• Form business entities and obtain certificates through state and IRS.

Skills

Real estate law

Organizational skills

MS Office

Communication skills

Multitasking

Attention to detail

Tools

iManage

Intapp

iTimekeep

Job description

Job Description

LHH is looking for a Real Estate Legal Assistant for a law firm in Minneapolis. Our client, a respected law firm in Minneapolis, is seeking a detail-oriented and motivated Legal Assistant to join its Real Estate practice group. This position provides comprehensive administrative and legal support to attorneys and paralegals handling sophisticated real estate transactions in a fast-paced, collaborative environment.

Key Responsibilities

• Draft, revise, and proofread organizational and transactional documents.
• Create, update, and maintain transaction and closing checklists.
• Serve as a liaison between attorneys and clients, facilitating communication and document transmission.
• Assist with real estate transaction closings and related coordination.
• Prepare and manage closing books and post-closing documentation.
• Track signature pages, original documents, and other closing-related materials.
• Maintain critical deadlines and closing calendars.
• Organize and maintain electronic client files and records.
• Monitor attorney inboxes and assist with electronic filing and document management.
• Open new client matters and maintain matter records.
• Process client invoices, expense reimbursements, and billing-related tasks.
• Prepare document comparisons and revisions.
• Form business entities and obtain certificates through the Secretary of State and IRS.
• Support attorneys and paralegals with special projects and additional assignments as needed.

Qualifications

Required

• Strong interest in real estate law and transactions.
• Experience providing administrative support in a professional environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities in a deadline-driven environment.

Preferred

• Experience as a legal assistant or administrative assistant within a law firm, corporate legal department, or real estate environment.
• Familiarity with legal document preparation and transaction support.
• Experience with document management and timekeeping software, including iManage, Intapp, and iTimekeep.

Desired Skills

• Strong initiative and problem-solving abilities.
• Professional demeanor and excellent client service skills.
• Ability to work independently and collaboratively with attorneys, clients, and staff.
• Adaptability in a fast-paced environment with changing priorities.
• Excellent proofreading and grammar skills with a high level of accuracy.
• Ability to handle confidential information with discretion.

Compensation & Benefits

Salary Range: $48,000 - $91,000 annually, depending on experience, qualifications, and overall fit.

Comprehensive benefits package includes:

• Medical, dental, and vision insurance
• 401(k) with employer contributions
• Paid time off and holidays
• Paid parental leave
• Life and disability insurance
• Additional voluntary benefit options

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $48,000.00 to $91,000.00 per year

Massachusetts Candidates Only: It is unlawful in Massachusetts

Military connected talent encouraged to apply