Real Estate Front Desk & Office Admin

Noticia NY; New York, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Supportive team environment

Competitive pay + opportunity for grow

Exposure to the real estate industry

Job summary

Noticia NY is seeking a friendly, organized Receptionist to be the first face and voice of our real estate office. You will greet clients, agents, and visitors, manage calls, schedule property showings, and support office operations to keep the team productive.

This role requires 1+ years in reception or admin/customer service, with proficiency in MS Office and Google Workspace. Real estate knowledge or license is a plus, and Canva/Dotloop/DocuSign experience is welcomed.

Qualifications

• 1+ years in reception, admin, or customer service.
• Real estate experience is a plus but not required.
• Proficient with Microsoft Office, Google Workspace, and basic CRM/MLS systems.
• High school diploma or GED required.
• Real estate license or knowledge of real estate terms preferred.
• Experience with Dotloop, DocuSign, Canva, or social media posting.

Responsibilities

• Greet clients, agents, and visitors in person and by phone with a professional, warm tone.
• Answer and direct calls, emails, and messages. Schedule appointments and property showings for agents.
• Manage calendars, file documents, prepare contracts, and handle mail/packages.
• Check clients in/out, provide coffee/water, and ensure the waiting area is neat and welcoming.
• Post new listings to websites, update MLS info, and assist with marketing materials as needed.
• Order supplies, manage visitor log, and handle basic bookkeeping like invoices and payments.
• Coordinate with agents on showing schedules, open house events, and client follow-ups.

Skills

Phone etiquette

Multitasking

Organization

MS Office

CRM/MLS systems

Education

High school diploma or GED

Tools

Dotloop

DocuSign

Canva

Social media posting

Job description

Noticia NY is seeking a friendly, organized Receptionist to be the first face and voice of our real estate office. You will greet clients, agents, and visitors, manage calls, schedule property showings, and support office operations to keep the team productive.

This role requires 1+ years in reception or admin/customer service, with proficiency in MS Office and Google Workspace. Real estate knowledge or license is a plus, and Canva/Dotloop/DocuSign experience is welcomed.