Real Estate & Facilities Transactions Coordinator

AAA Auto Club Enterprises; Costa Mesa (CA); On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Health coverage

401(k) + Pension

Tuition assistance

Volunteer days

Paid parental leave

Wellness programs

Employee discounts

Job summary

AAA Auto Club Enterprises seeks an Administrative & Transaction Support specialist to coordinate tasks for the Real Estate team. You will verify completion of critical items, assist Real Estate Planning, Construction, Facilities, and Real Estate transactions, and help prepare meeting packets while tracking action items.

Schedule meetings, manage documents and invoices, create POs, and coordinate with internal stakeholders, contractors, and vendors.

Qualifications

• 2–3 years of practical experience in Real Estate, Facilities, or project coordination/support.
• Experience with PO creation and transaction tracking.
• Knowledge of Real Estate or Facilities preferred.
• Basic proficiency with Microsoft Office products.

Responsibilities

• Coordinate Real Estate team meetings and prepare meeting materials.
• Track key dates, deliverables, and action items, providing updates to team members.
• Process transaction requests, create POs, and manage related documentation.
• Maintain contract, budget, schedule, proposals and approvals documentation.
• Facilitate communication between internal stakeholders, contractors, vendors and other partners.

Skills

PO creation

Transaction tracking

Microsoft Office

Real Estate knowledge

Job description

AAA Auto Club Enterprises seeks an Administrative & Transaction Support specialist to coordinate tasks for the Real Estate team. You will verify completion of critical items, assist Real Estate Planning, Construction, Facilities, and Real Estate transactions, and help prepare meeting packets while tracking action items.

Schedule meetings, manage documents and invoices, create POs, and coordinate with internal stakeholders, contractors, and vendors.