Real Estate & Facilities Maintenance Specialist

Genuine Parts Company; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Genuine Parts Company in Atlanta, GA seeks a Facilities/Real Estate Coordinator to support store and distribution center maintenance, capital expenditure activities, and lease administration.

You will manage work orders in CMMS, coordinate with vendors and contractors for 1600+ NAPA stores, review lease documents, track budgets, and liaise with store operations to minimize downtime. 3–5 years of commercial/retail real estate experience and strong communication are required.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3-5 years experience in commercial/retail real estate and/or construction environment.
• Strong communication skills; ability to present complex analyses.
• Experience with CMMS systems including FEXA and UpKeep.
• Clear understanding of leasing agreements and CRE terminology.
• Proficient with Microsoft Word, Outlook, and Excel.

Responsibilities

• Support facility managers, real estate managers, and construction managers.
• Coordinate repairs and maintenance with vendors and contractors for 1600+ NAPA Stores.
• Review lease documents to identify responsible party and notify landlords.
• Create, prioritize and track work orders in CMMS; reduce response time.
• Interface with store operations and supply chain to coordinate critical repairs.
• Process project invoices and close projects within 90 days after completion.
• Update project management databases with dates and info from managers.
• Maintain vendor relationships and assist with late invoices and statement clean-ups.
• Conduct budget vs. actual analyses on expenditures.
• Perform ad hoc analyses with high accuracy; handle other real estate tasks.

Skills

Multitasking

Communication

Negotiation

Vendor management

Education

Bachelor's degree

Equivalent work experience

Tools

CMMS (FEXA)

CMMS (UpKeep)

Job description

Job Summary

Responsible for supporting company store and distribution center maintenance and capital expenditure activities.

Responsibilities

• Provide support for facility managers, real estatemanagersand construction managers.
• Coordinate and manage facility repairs and maintenance by working with service providers, vendors, and contractors to ensure timely, cost-effective repairs and maintenance workorders for over 1600 NAPA Stores.
• Review location specific lease documentation toascertainresponsible party and coordinate necessary landlord notifications with lease administration and transaction teams.
• Create, prioritize, and track corrective and preventive work orders using the CMMS platform, reducing average response time by 20%.
• Interface with store operations, supply chainteamand other internal stakeholders to execute critical or emergency repairs to avoid downtime
• Process all project related invoices andclosingout projects90 daysafter project completion. Request quotes and execute capital spend for existing locations.
• Update project management database with criticaldatesand information received from real estate and construction project managers.
• Maintain positive vendor relationships andassistwith past due invoices or statement clean-ups with accounting.
• Maintain budget versus actual analysis on expenditures.
• Conducts ad hoc analysis quickly withhighdegree of accuracy. Performs other real estate tasks as directed.
• Remain knowledgeableregardingall operational aspects of building systems
• Coordinate with outside contractors for the service and repairs of equipment
• Request,reviewandsubmitwork orders,bidsand proposals from vendors

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3-5 years previous experience in commercial and/or retail real estate and/or construction environment.
• Ability to multi-talk between multiple projects, meet schedules, deadlines and determine work priorities.
• Must possess strong communication skills and the ability to present complex and details analysis.
• Experience with CMMS systems or similar productivity tracking programs, including FEXA and UpKeep.
• Clear understanding of Leasing Agreements and fundamental Commercial Real Estate terminology
• Possesses strong communication skills and ability to collaborate under time constraints to effectively interface with managers, colleagues and direct reports and all external relationships.
• Demonstrated customer service and negotiation skills.
• Proficient with Microsoft Suite including Word, Outlook, and Excel.

Preferred Qualifications

• Previous experience with real estate databases strongly preferred.

Physical Demands / Working Environment

• Work performed in a typical office environment.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.