Real Estate Development Assistant - Procurement & PM

NYWDS; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

NYWDS in New York City seeks a Junior Real Estate Development Executive Assistant - Procurement / Project Management to support three senior executives. This hands-on role provides exposure to development, construction, procurement, accounting, and day-to-day project execution in a fast-paced environment.

You will coordinate purchasing, prepare purchase orders, track costs and invoices, review contracts, and maintain project files.

Qualifications

• 2–3 years of professional work experience in real estate development or related field
• Strong Excel and general computer skills
• Ability to manage multiple priorities and deadlines
• Comfortable working with numbers, invoices, budgets, contracts, and vendors

Responsibilities

• Assist three senior executives with day-to-day development and construction activities
• Coordinate purchasing and procurement of construction materials, fixtures, appliances, equipment, and other project requirements
• Solicit and compare vendor and subcontractor proposals
• Prepare purchase orders and maintain procurement schedules
• Track orders, deliveries, pricing, and outstanding items
• Review and organize invoices, bills, receipts, and supporting documentation
• Assist with accounts payable and project accounting
• Track project costs against budgets
• Coordinate with contractors, architects, engineers, vendors, property managers, and accounting personnel
• Maintain contracts, proposals, insurance documents, project files, and other records
• Follow up aggressively on open items and deadlines
• Prepare Excel schedules, reports, and project summaries for executives
• Handle additional administrative and project-related responsibilities as required

Skills

Organization

Excel

Budgeting

Vendor management

Multi-tasking

Proactive

Communication

Tools

MS Office

Job description

NYWDS in New York City seeks a Junior Real Estate Development Executive Assistant - Procurement / Project Management to support three senior executives. This hands-on role provides exposure to development, construction, procurement, accounting, and day-to-day project execution in a fast-paced environment.

You will coordinate purchasing, prepare purchase orders, track costs and invoices, review contracts, and maintain project files.