Real Estate Coordinator

Vaco by Highspring; Plantation (FL); On-site; USD 28,929 - 30,307; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

A leading staffing agency is seeking a Real Estate Coordinator based in Plantation, FL. This role involves processing Estoppels and PUD certificates, managing workflow, and ensuring timely responses to customer inquiries. The ideal candidate should have at least one year of experience in real estate administration or property management and possess strong organizational and communication skills. Additional benefits include participation in medical plans and access to a 401(k) retirement plan.

Qualifications

• 1+ year of experience in real estate administration, preferably in property management.
• Prior experience in mortgage or loan processing is advantageous.
• Familiarity with mortgages, lending, and resale transactions.

Responsibilities

• Process and manage Estoppels and PUD certificates accurately.
• Maintain workflow queues and address customer inquiries professionally.
• Ensure compliance with SLAs and deliver products in a timely manner.

Skills

Real estate administration

Loan processing

Property management support

Team collaboration

Problem-solving

Communication

Job description

Vaco is hiring for a Real Estate Coordinator.

Location: Plantation, FL

Compensation: $21-$22/hour

Job Overview

Perform duties to process and deliver all Estoppels/Planned Unit Development (PUD) certificates as it relates to Accounts Receivable, within the limits of standard or accepted practice. Process updates, charges and payments for ownership changes.

Your Responsibilities

• Review, manage and monitor workflow queues within the approved systems relating to Estoppels/ Mortgage PUD certificates.
• Work with the property teams on PUD questions that have not been updated or completed in order to complete accurate questionnaires.
• Process all manual Mortgage PUD orders and ensure the accuracy of lender forms.
• Process ownership and address changes as notifications of closings are received. Submit new resident mailings/coupons when notification of closings is received.
• Process charges and post payments related to closings per the closing documentation and association requirements. Prepare check requests when funds need to be moved.
• Meet department SLAs and deliver products within the time frame specified within each order. Ensure accuracy of the product delivered through review and communication to both the field and client.
• Research and respond to customer inquiries in a professional and timely manner.
• Maintain and process records relating to property turnovers and set-up the system platform.
• Assist in the sorting and distribution of department mail using approved guidelines. Maintain FirstService Residential documents and forms relating to the Resale Package.
• Communicate inefficiencies, issues, or improvements necessary to management. Assist with any necessary training as requested.

Skills & Qualifications

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Prior experience coming from mortgage, real estate or property management.
• Perform any range of special projects, tasks and other related duties as assigned.
• Ability to work in a team environment as well as independently and be self-driven.

Benefits

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Desired Skills and Experience

1+ year of experience in:

• Real estate administration
• Loan processing
• Title, mortgage, or property management support

Familiar with mortgages, lending, and resale transactions.

Additional Information

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. As required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.