Closing Agent

Vaco; Lexington (KY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services is seeking a detail-oriented Closing Support Specialist to manage the administrative and logistical aspects of the closing process. You will act as the main liaison between clients, agents, lenders, attorneys, and other parties to ensure a smooth, timely closing.

The role requires excellent communication, organization, and the ability to multitask in a fast-paced environment. Minimal travel is required, and discretionary bonuses, plus benefits, are available.

Qualifications

• Experience in transaction coordination, real estate, mortgage, title, or a related field preferred.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Proficient in Microsoft Office and industry-related platforms (CRM, transaction management systems).
• Self-starter with a team-oriented mindset.

Responsibilities

• Support and coordinate all aspects of the closing process from contract to completion.
• Maintain consistent communication with buyers, sellers, agents, lenders, and title companies.
• Review contracts, addenda, and documentation for completeness and accuracy.
• Track deadlines and ensure all contract contingencies and requirements are met.
• Collect, verify, and organize all necessary documents and information.
• Schedule and confirm closing appointments, including dates, times, and locations.
• Provide timely updates and follow-ups to all stakeholders involved.
• Troubleshoot and help resolve any issues that may delay or impact the closing.
• Maintain organized records and ensure all activities comply with relevant regulations and policies.
• Minimal travel required.

Skills

Communication

Customer service

Organization

Multitasking

Team player

Tools

Microsoft Office

CRM

Transaction management systems

Job description

We are seeking a detail-oriented and organizedClosing Support Specialistto assist in managing the administrative and logistical aspects of the closing process for a growing team!In this role, you will act as a key point of contact between clients, agents, lenders, attorneys, and other involved parties to ensure a smooth, timely, and compliant transaction closing.

Key Responsibilities:

• Support and coordinate all aspects of the closing process from contract to completion

• Maintain consistent communication with buyers, sellers, agents, lenders, and title companies

• Review contracts, addenda, and documentation for completeness and accuracy

• Track deadlines and ensure all contract contingencies and requirements are met

• Collect, verify, and organize all necessary documents and information

• Schedule and confirm closing appointments, including dates, times, and locations

• Provide timely updates and follow-ups to all stakeholders involved

• Troubleshoot and help resolve any issues that may delay or impact the closing

• Maintain organized records and ensure all activities comply with relevant regulations and policies
• Minimal travel required

Qualifications:

• Experience in transaction coordination, real estate, mortgage, title, or a related field preferred

• Excellent communication and customer service skills

• Strong organizational skills and attention to detail

• Ability to multitask and manage deadlines in a fast-paced environment

• Proficient in Microsoft Office and industry-related platforms (CRM, transaction management systems)

• Self-starter with a team-oriented mindset

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.