Real Estate Administrative Pro — Hybrid Support & Reporting

New York Life Insurance Co; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

New York Life Investment Management's Real Estate Investors group seeks an Administrative Assistant to support Operations & Administrative Services in our New York Home Office. You will provide administrative and operational support across business areas, partnering with colleagues to deliver department-wide support.

The role emphasizes organization, multi-tasking, and discretion, with responsibilities spanning calendar management, travel coordination, document preparation, invoicing,

Qualifications

• Bachelor’s degree preferred in business, finance, or related field.
• 5+ years administrative or business support experience.
• Experience supporting senior leaders.

Responsibilities

• Provide primary administrative support to assigned areas and department.
• Manage calendars, meetings, travel, and documents.
• Support invoicing, wire preparation, and expense reports.
• Prepare presentations for meetings and reports.
• Enter data on new deals and real estate transactions.
• Assist with onboarding, system access, and equipment requests.
• Develop and maintain knowledge of processes and workflows.
• Coordinate visitor logistics and Notary Public duties as needed.

Skills

Organizational skills

Communication skills

Problem-solving

Independent working

Team collaboration

Multitasking

Education

Bachelor’s degree in business administration, finance, or related field

Tools

Microsoft Office

DocuSign

SharePoint

Intralinks

Qlik Sense

Job description

New York Life Investment Management's Real Estate Investors group seeks an Administrative Assistant to support Operations & Administrative Services in our New York Home Office. You will provide administrative and operational support across business areas, partnering with colleagues to deliver department-wide support.

The role emphasizes organization, multi-tasking, and discretion, with responsibilities spanning calendar management, travel coordination, document preparation, invoicing,