Real Estate Admin & Contracts Coordinator

Main Sequence Technology, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

PTO

Short- and Long-Term Disability

Life Insurance

Holidays

Parental Leave

401(k) match

Stock options

Employee Assistance Program

Job summary

Cogent Communications is a global, Tier 1 facilities-based ISP offering high-speed Internet access and Ethernet transport services. The Real Estate Administration team supports contract administration, filing, renewals, and invoice processing across internal departments and external partners.

This in-office role requires meticulous attention to detail and strong organizational skills. The position reports to the Director of Real Estate Administration and involves collaboration with Finance,

Qualifications

• Extreme attention to detail.
• Strong organizational skills.
• Strong communication skills, both verbal and written.
• Strong computer skills - Microsoft Office suite, Excel, Word.
• Contract Administration experience preferred.
• Knowledge of real estate agreements and terms.
• Accounts Payable experience preferred.
• Basic knowledge of Dynamics GP preferred.
• Bachelor's degree or equivalent experience.

Responsibilities

• Contract administration - Process and route internally real estate agreements for execution by Cogent, send agreements out for counter execution, track documents until returned fully executed, and add fully executed documents to legal database.
• Maintain business relationships with Landlords and Property Managers to respond to inquiries and address any issues that may arise.
• Collection and archive of contracts and continual update of internal databases.
• Prepare and send out renewal notices of agreements.
• Maintain Real Estate filing system (file, and retrieve records as needed and ensure system is well organized).
• Respond to internal and external requests for new or updated Certificates of Insurance.
• Responsible for receiving and sorting incoming mail/email and reviewing for items requiring attention.
• Verification and processing of vendor invoices for payment.
• Prepare various lease and colocation payment schedules.
• Reconciling invoices, resolution/tracking of billing disputes, and other financial reporting related to Real Estate contracts.

Skills

Attention to detail

Organizational skills

Communication skills

Contract administration

Real estate knowledge

Accounts payable

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Excel

Word

Dynamics GP

Job description

Cogent Communications is a global, Tier 1 facilities-based ISP offering high-speed Internet access and Ethernet transport services. The Real Estate Administration team supports contract administration, filing, renewals, and invoice processing across internal departments and external partners.

This in-office role requires meticulous attention to detail and strong organizational skills. The position reports to the Director of Real Estate Administration and involves collaboration with Finance,