Real Estate Administrator - Washington, DC

Cogent Communications; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Paid Time Off

Short-Term Disability

Long-Term Disability

Life Insurance

Holidays

Parental Leave

401(k) with employer match

Stock options

Employee Assistance Program

Job summary

Cogent Communications in Washington, DC is seeking an in-office Real Estate Administrator to manage contract administration, filing, and invoice processing. You will work closely with Finance, Legal, and external real estate partners to ensure accurate administration of Cogent's real estate agreements.

The role requires strong organizational and communication skills, experience in contract administration, and familiarity with real estate terms.

Qualifications

• Excellent organizational abilities and attention to detail.
• Strong written and verbal communication skills.
• Experience in contract administration preferred.
• Knowledge of real estate agreements and terms a plus.
• Accounts payable experience is desirable; GP proficiency helps.

Responsibilities

• Process and route real estate agreements for Cogent approval.
• Send agreements for counter execution and track until returned.
• Maintain relationships with landlords and property managers.
• Archive contracts and keep internal databases updated.
• Send renewal notices for agreements.
• Maintain Real Estate filing system and retrieve records.
• Handle requests for Certificates of Insurance.
• Receive and sort mail and emails requiring attention.
• Verify and process vendor invoices for payment.
• Prepare lease and colocation payment schedules.
• Reconcile invoices and track billing disputes; assist reporting.

Skills

Strong organizational skills

Strong communication skills

Contract Administration experience

Knowledge of real estate agreements

Accounts Payable experience

Education

Bachelor's degree or equivalent experience

Tools

Dynamics GP

Job description

Cogent Communications is a global, Tier 1 facilities-based ISP, consistently ranked as one of the top five networks in the world and is publicly traded on the NASDAQ Stock Market under the ticker symbol CCOI. Cogent specializes in providing businesses with high speed Internet access and Ethernet transport services. Cogent's facilities-based, all-optical IP network backbone provides IP services globally. Since its inception, Cogent has unleashed the benefits of IP technology, building one of the largest and highest capacity IP networks in the world. This network enables Cogent to offer large bandwidth connections at highly competitive prices. Cogent also offers superior customer support by virtue of its end-to-end control of service delivery and network monitoring. A competitive base salary and a full benefits package including; Health, Dental, Vision, Paid Time Off (PTO), Short- and Long-Term Disability, Life Insurance, Holidays, Parental Leave, 401(k) plan with employer match, stock options, and an Employee Assistance Program. Most benefits take effect within 30 days of employment, and some require a waiting period.

Job Intro:

Reports to the Director of Real Estate Administration, this position requires working closely with different departments internally (e.g., Finance, Accounting, Legal, etc.) and real estate partners/vendors externally to ensure a smooth implementation and administration of Cogent's Real Estate agreements. The ideal candidate will be well-organized, extremely detail-oriented and able to change priorities without impact to work quality.

Compensation:

[Starting / Initial] Base Salary Pay Range: $70,000 - $80,000/yr

Specific offers within the listed pay ranges are determined by a variety of factors such as experience, education, skills, certifications and business needs.

Responsibilities:

• Contract administration - Process and route internally real estate agreements for execution by Cogent, send agreements out for counter execution, track documents until returned fully executed, and add fully executed documents to legal database. Maintain business relationships with Landlords and Property Managers to respond to inquiries and address any issues that may arise
• Collection and archive of contracts and continual update of internal databases
• Prepare and send out renewal notices of agreements
• Maintain Real Estate filing system (file, and retrieve records as needed and ensure system is well organized)
• Respond to internal and external requests for new or updated Certificates of Insurance
• Responsible for receiving and sorting incoming mail/email and reviewing for items requiring attention
• Verification and processing of vendor invoices for payment
• Prepare various lease and colocation payment schedules
• Reconciling invoices, resolution/tracking of billing disputes, and other financial reporting related to Real Estate contracts

Qualifications:

• Strong organizational skills
• Strong communication skills, both verbal and written
• Contract Administration experience preferred
• Knowledge of real estate agreements and terms
• Accounts Payable experience preferred
• Basic knowledge of Dynamics GP preferred
• Bachelor's degree or equivalent experience

By submitting an application or resume for this position, I understand that is an in-office position and agree to abide Cogent's mandatory vaccination policy.

Cogent Communications is an Equal Opportunity Employer.