Ralph Lauren Executive Assistant, NGT

BoF Careers; Nutley (NJ); On-site; USD 95,000 - 125,000; Full time

Job summary

Ralph Lauren Corporation in Nutley, New Jersey, is seeking a highly organized Executive Assistant to support the Head of Next Generation Transformation. You will manage calendars across time zones, coordinate travel, prepare materials, and help govern a global transformation program.

The role requires superior judgment, discretion, and communications skills, with a proactive approach to prioritizing requests, coordinating meetings, and delivering executive-ready dashboards and reports.

Qualifications

• Bachelor's degree required or equivalent
• 5+ years of executive assistant experience supporting senior leaders
• Experience supporting large transformation, tech, or enterprise programs
• Demonstrated executive judgment and proactive problem solving
• Exceptional organizational and prioritization skills
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Excellent written and verbal communication skills
• Ability to handle highly confidential information with discretion

Responsibilities

• Manage complex calendar across multiple time zones and leaders
• Coordinate domestic and international travel with detailed itineraries
• Prepare agendas, briefing materials, and presentations for leadership meetings
• Process expense reports and maintain confidentiality
• Support governance meetings, program dashboards, and reports
• Facilitate onboarding for new leaders, consultants, and partners
• Identify process improvements to increase executive efficiency
• Draft and format executive communications and updates
• Coordinate communications across global teams and partners
• Assist with strategic initiatives and special projects

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

We are seeking a highly organized, proactive, and strategic Executive Assistant to support the Head of Next Generation Transformation. This role serves as a trusted partner, enabling executive effectiveness through exceptional calendar management, communications, meeting governance, and operational coordination. The Executive Assistant will help orchestrate activities across a complex, global transformation program, partnering with senior leaders, business functions, and external delivery partners to ensure priorities are executed efficiently. Success in this role requires exceptional judgment, discretion, executive presence, and the ability to anticipate needs while managing multiple competing priorities in a fast-paced, highly collaborative environment.

Essential Duties & Responsibilities

• Serve as a trusted partner to the Head of Next Generation Transformation, proactively managing priorities and helping maximize executive effectiveness.
• Manage a highly complex calendar across multiple time zones while balancing changing priorities, leadership meetings, and global program demands.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare agendas, meeting materials, briefing documents, and presentations for executive leadership meetings, Steering Committees, governance forums, and Board-level discussions.
• Prepare and process expense reports.
• Manage confidential information with the highest level of professionalism and discretion. Transformation Office Coordination
• Coordinate activities across the Next Generation Transformation Office to support execution, governance, and leadership alignment.
• Schedule governance meetings, leadership reviews, and program checkpoints.
• Coordinate cross-functional meetings involving program members, internal business partners and multiple external implementation partners.
• Manage meeting logistics, catering, conference rooms, virtual meetings, and visitor coordination for large program on-site/offsites, townhalls and leadership events.
• Track executive action items and follow-ups, helping ensure commitments are completed on time.
• Support preparation of executive dashboards, status updates, leadership communications, and program reporting.
• Facilitate onboarding activities for new leadership team members, consultants, and external partners.
• Identify opportunities to improve administrative processes and increase executive efficiency.
• Executive Communications
• Draft, edit, and format executive communications, presentations, announcements, and leadership updates.
• Serve as a liaison between the Transformation Office and senior executives, business leaders, and external partners.
• Prioritize incoming requests and communications while exercising sound judgment regarding urgency and business impact.
• Coordinate communication across global teams to ensure timely information sharing and follow-up
• Strategic Initiatives
• Support special projects and strategic initiatives led by the Head of Next Generation Transformation.
• Perform additional responsibilities as assigned to support evolving business priorities.

Experience, Skills & Knowledge

Required:

• Bachelor's degree
• 5+ years of executive assistant experience, supporting VP, SVP or C-level leaders
• Experience supporting executives leading large-scale transformation, technology, consulting, or business operations
• Demonstrated executive judgment with the ability to anticipate needs, proactively solve problems, and exercise sound decision-making with minimal direction.
• Exceptional organizational and prioritization skills
• Advanced proficiency in Microsoft Office Suite, especially Outlook, Teams, Co-Pilot, PowerPoint, Word, and Excel
• Outstanding written and verbal communication skills
• Ability to manage highly confidential information with utmost discretion
• Ability to independently anticipate executive needs and resolve issues proactively.
• Strong executive presence and professionalism Preferred:
• Experience working with global teams across multiple regions
• Experience supporting executives in retail, consumer products, or fashion organizations
• Experience supporting enterprise transformation programs or large enterprise technology initiatives is a plus